Executive Assistant

About the role

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to C-suite executives. This role requires exceptional professionalism, discretion, organizational prowess, and the ability to operate in a fast paced, dynamic, and highly visible environment within a global media and advertising agency across a matrixed organization.

The EA will act as a strategic extension of the executive - optimizing time, facilitating communication, managing priorities, anticipating needs, and ensuring effectiveness across internal and external engagements.

Key Responsibilities

• Manage complex, dynamic calendars across multiple time zones; anticipate needs and proactively identify opportunities to optimize time and impact.
• Adapt quickly to last minute changes, ensuring seamless communication and coordination.
• Plan and manage extensive domestic and international travel, including visas, itineraries, accommodations, and contingency planning.
• Prepare for meetings - including agendas, briefings and follow-up actions.
• Manage expense reporting, budgets, and vendor relationships with accuracy and confidentiality.
• Coordinate strategic initiatives and track progress on key company priorities, ensuring deliverables are met.
• Coordinate executive meetings, offsites, town halls, and leadership/client events.

Qualifications

Skills & Competencies

• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Strong written and verbal communication skills - clear, concise, and professional.
• Superior interpersonal and relationship-building skills with the ability to communicate effectively.
• High emotional intelligence, discretion, and sound judgment.
• Proficiency with productivity tools (Microsoft 365, Teams, Zoom, Concur, etc.).
• Ability to work across cultures and time zones with flexibility and resilience.
• Demonstrated ability to manage confidential and sensitive information with integrity.

Education & Experience

• Bachelor's degree
• Minimum 5+ years of executive support experience, preferably supporting a c-suite executive
• Experience working for a global or multinational organization preferred

Additional Information

At dentsu, we believe great work happens when we're connected. Our way of working combines flexibility with in-person collaboration to spark ideas and strengthen our teams.

Employees who live within a commutable distance of one of our hub offices, currently located in Chicago, metro Detroit, Los Angeles, and New York City, are required and expected to work from the office three days per week (two days per week for employees based in Los Angeles and Detroit). Dentsu may designate other Hub offices at any time.

Those who live outside a commutable range may be designated as remote, depending on the role and business needs. Regardless of your work location, we expect our employees to be flexible to meet the needs of our Company and clients, which may include attendance in an office.

Pay and benefits

The annual salary range for this position is $82,800-$110,400. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law.

Benefits available with this position include

• Medical, vision, and dental insurance,
• Life insurance,
• Short-term and long-term disability insurance,
• 401k,
• Flexible paid time off,
• At least 15 paid holidays per year,
• Paid sick and safe leave, and
• Paid parental leave.

• Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies.
• To begin the application process, please click on the "Apply" button at the top of this job posting. Applications will be reviewed on an ongoing basis, and qualified candidates will be contacted for next steps.

• #LI-KR1
• #LI-Hybrid
• Location: New York
• Brand: Dentsu
• Time Type: Full time
• Contract Type: Permanent

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