Executive Assistant

Position Overview

The Executive Assistant provides high-level, proactive administrative support to Dvorak's Founder, President, and other senior leaders. This role keeps executive priorities on track by managing complex calendars, preparing meeting materials in advance, and anticipating needs before they arise - while also maintaining records, processing documentation, supporting administrative needs across departments, and keeping the Belcamp office running smoothly. The ideal candidate brings strong organization, professionalism, and discretion to everything they do.

What You'll Do

• Provide direct administrative support to Dvorak's Founder and President, including managing calendars and scheduling internal and external meetings
• Lead daily check-ins with executives to review priorities and action items
• Coordinate meeting logistics - preparing agendas, materials, and presentation decks, and tracking follow-up items from meetings
• Arrange travel logistics, including itineraries and reservations
• Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership
• Serve as a professional point of contact between leadership and staff, vendors, and clients
• Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems
• Prepare and process company documents and forms, and support document retention and records management
• Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities
• Keep supplies stocked and organized at the Belcamp office by monitoring inventory levels, placing orders, and maintaining relationships with the office supply vendors
• Support day-to-day office needs as they arise, including coordination with vendors and service providers
• Welcome visitors and ensure the office presents a professional environment for employees and guests

What We're Looking For

• 3-5 years supporting senior or executive leadership (required)
• Strong calendar management, scheduling, and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong attention to detail, follow-through, and ability to manage competing priorities independently
• Comfortable balancing high-level leadership support with day-to-day office administrative needs

Pay Range

$70,000.00 - $80,000.00 per year (based upon experience) + bonus opportunity

Work Location: In-office, with flexibility to work between our Belcamp and Dundalk offices as needed

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance