Executive Assistant

About the role

Provides a wide variety of administrative and staff support services to an organizational unit. May prepare presentations, budgeting, project scheduling, and statistical reports as required. Administers programs, projects, and/or processes specific to the operating team served. May serve as an administration liaison to others inside and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May provide a specific service such as mail distribution, receptionist, filing, or data entry.

Essential Functions

Greets visitors and answers phones. Regularly interfaces with internal and external customers, executives, and top management of the company.

• Schedules meetings and travel arrangements.
• Maintains department budgets, calendars, forms, and office supplies.
• Orders supplies, furniture, and equipment.
• Distributes mail and reports.
• Prepares correspondence, agendas, manuals, reports, and other materials.
• Produces graphics for presentations.
• Edits publications, reports, and other communications.
• Handles more complex administration issues of a confidential nature requiring considerable use of discretion.

• Provides research and analysis on complex projects and assignments that require a thorough knowledge of the business or organization.
• Reviews and recommends improvements to internal processes.
• Provides knowledge and expertise to other administrative support.
• Serves as backup to other administrative support.

Additional Information

• All your information will be kept confidential according to EEO guidelines.
• This position will be a 6 to 9 month contract with a high probability of Full Time Hire!