Executive Assistant

Job Summary

This is a new position and an outstanding career opportunity for an experienced Executive Assistant to provide high-level support to Flagship Pioneering's Executives. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities.

Must be detail-oriented and have strong organizational skills to effectively manage administrative tasks. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through. This is a hybrid position, with expectations to be in person at HQ (Cambridge, MA) on a weekly basis.

Why Flagship?

At Flagship Pioneering, YOU get: inspiring leadership, great company culture, competitive compensation packages, best in class benefits, generous PTO, beautiful office space stocked with unlimited snacks and impactful work with endless career growth.

As an Executive Assistant you will

• Coordinate executive calendars for work related to the operational day-to-day activities of an ever changing, venture creation firm.
• Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of initiatives that foster intradepartmental collaboration, and advancing the priorities of the department.
• Coordinate worldwide travel plans including expense reporting and reimbursement.

Who You Are

• Bachelor's degree required.
• 5 plus years of experience in providing support to high-level executives preferably at the "C" suite level.
• Proven ability to work in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail.
• Skilled at multi-tasking with ability to shift focus and priorities while under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Highly interpersonal with effective relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality and discretion.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
• Energetic, enthusiastic, and interested in learning within a multifaceted, fast-paced, fast-growth organization.
• Proficient in MS Office 2010 (Word, PowerPoint, some Excel) with Advanced Outlook organizational and calendaring skills
• Ability to work in our Cambridge, MA office on a consistent basis, likely Monday through Thursdays to support the Executives' needs.

Joining Flagship Pioneering will allow you to

• Make an impact as part of a Fortune "Change the World" company
• Be energized by an exciting startup culture
• Surround yourself with inspirational colleagues and leaders
• Support innovative breakthroughs in health care and sustainability
• Expand your horizons with opportunities for professional growth
• Enjoy unparalleled employee benefits and rewards programs

Additional information

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, "FSP") do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering's internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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Pay and benefits

The salary range for this role is $120,000 - $145,000. Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future.