Executive Assistant

About the Role

You'll be the operational backbone behind Fuse's leadership and facility - partnering closely with the C-Suite on calendars, travel, and high-stakes meeting prep, while also owning the day-to-day office environment so the rest of the team can focus on their work. This role spans both executive support and office operations, from board-meeting logistics to vendor management to new-hire onboarding.

Core Responsibilities

Executive Support

• Partner closely with Fuse's C-Suite, primarily the CEO, managing complex, multi-timezone calendars and ensuring executive time is aligned to the highest-priority business needs.
• Coordinate internal and external meetings across leadership syncs, board meetings, investor calls, and strategic partner engagements.
• Own end-to-end travel logistics: transportation, accommodations, itineraries, and expense reporting.
• Triage C-Suite email, flag urgent items, and draft responses as needed.
• Prepare executives for high-stakes meetings with agendas, briefing materials, and summaries.
• Liaise between the C-Suite and internal teams to drive alignment, clear communication, and timely follow-through.

Office & Operations

• Serve as the operational backbone of Fuse's facility, owning the day-to-day environment so the team can focus on their work.
• Manage vendor relationships, service contracts, facilities needs, and building coordination.
• Own office supply and inventory management across common areas and workspaces.
• Coordinate new hire onboarding logistics, workspace setup, equipment, access, and day-one readiness, in partnership with HR and IT.
• Plan and execute company events, offsites, all-hands, and culture programming.
• Manage onsite visitor and guest experience, including reception, conference room coordination, and VIP hospitality.
• Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting.
• Anticipate operational needs, surface gaps proactively, and resolve issues before they escalate.

Minimum Qualifications

• 3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment.
• Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project-tracking, communication, and documentation tools.
• Strong organizational skills and discretion handling sensitive, confidential information.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience supporting a CEO or C-Suite in a startup or high-growth environment.
• Experience planning company events, offsites, or culture programming.

What We Value

• Obsess about the details - sloppy work costs us later, so do it right the first time.
• Care - pick up the trash. Do things no one asks you to do. Go the extra mile because you care.
• Act with urgency - every hour matters more than it feels like it does.
• Be responsible for the outcome, not just the task; if it is not working, it remains your problem until it is fixed.
• Assume good intent - disagree openly, then commit fully once a call is made.

Additional Requirements

• This is not a remote position and will require relocation if not already local to Fuse's San Leandro, CA facility.
• Position may require extended hours to support executive schedules and company events.

Benefits

• Medical, dental, and vision coverage.
• Relocation assistance for roles that require it.
• Flexible time off. Take what you need, no accrual tracking.
• 2 weeks of paid time off built into the end of each year (subject to team and business needs).
• Supportive leave of absence policies.
• Paid leave for new parents.

ITAR Requirements

To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.