Executive Assistant

About the Role

Hyperbolic is seeking an Executive Assistant to support our CEO and keep our San Francisco office running smoothly. This role combines executive support with office management, and it sits at the center of how the company operates day to day.

You will manage executive calendars and travel, organize investor meetings and events, and coordinate with our partners and stakeholders. You will also own the office itself, from vendors and supplies to team events and new-hire setup. As we grow from about 30 people toward 70-100 over the next year, you will help build the routines and systems that keep a fast-moving team organized.

What You Will Do

Executive Support

• Manage executive calendars, meetings, and scheduling.
• Coordinate domestic and international travel.
• Organize investor meetings, conferences, and executive events.
• Assist with communications, meeting preparation, and follow-ups.
• Coordinate with Chinese-speaking partners and stakeholders via WeChat in Mandarin Chinese.
• Support leadership with administrative tasks and special projects.

Office Management

• Oversee daily office operations and maintain an organized, welcoming workspace.
• Manage office supplies, snacks, meals, and equipment.
• Coordinate with building management, vendors, and service providers.
• Organize team events, lunches, and company gatherings.
• Support employee onboarding and office setup.
• Handle office purchases, invoices, and general administrative needs.

Who You Are

• 3+ years of experience in executive assistance, office management, or a similar role.
• Excellent organizational, communication, and multitasking skills.
• Proactive, reliable, and detail-oriented.
• Comfortable working independently in a fast-paced environment.
• Proficiency with Google Workspace and Slack.
• Professional proficiency in Mandarin Chinese, spoken and written, and experience communicating via WeChat.

Preferred Qualifications

• Previous startup experience.