Executive Assistant

About the Role

As an Executive Assistant at Maven Robotics, you will partner closely with and provide high-level support to our CEO, with the potential to expand support to our CFO over time. We're looking for more than someone who can manage calendars and handle administrative tasks-we're looking for a strategic partner who can anticipate needs, understand priorities, and help our CEO operate more effectively.

This is a highly visible, high-trust role for someone who is exceptionally organized, proactive, and comfortable operating in a fast-paced technical environment. The ideal candidate is several steps ahead, exercises strong judgment and discretion, and can move seamlessly between executive support, problem-solving, strategic priorities, and office management.

What You'll Do

• Act as a strategic partner to the CEO - understanding priorities, anticipating needs, and helping ensure time and attention are focused on the highest-impact work
• Own a complex and frequently changing executive calendar, proactively managing priorities, conflicts, and scheduling across internal and external stakeholders
• Manage and prioritize the CEO's inbox and communications, ensuring important requests and follow-ups are handled appropriately and nothing falls through the cracks
• Coordinate meetings, travel, agendas, and logistics while anticipating needs and resolving issues before they become blockers
• Serve as a trusted point of contact for employees, candidates, investors, partners, and other external stakeholders. Handle sensitive and confidential information with exceptional judgment, discretion, and professionalism
• Support office management - including: coordinating vendors, office supplies, team meals, visitors, and other day-to-day workplace needs to help keep the office running smoothly
• Take ownership of special projects and operational needs, bringing structure and solutions to ambiguous problems as they arise.

What We're Looking For

• 6+ years of Executive Assistant experience, including significant experience supporting C-level or senior executives
• Experience working within a technology company or technical environment
• Demonstrated ability to operate as a strategic partner, not just an administrative resource-you anticipate needs, understand the bigger picture, and exercise independent judgment
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and rapidly changing schedules.
• Strong experience with complex calendar management and executive email/inbox management.
• Excellent written and verbal communication skills, with strong attention to detail
• Highly proactive, resourceful, and comfortable taking ownership without waiting for direction
• Ability to work onsite in Santa Clara, CA

Nice to Have

• Previous support for a founder, CEO, or multiple senior executives
• Background in an early-stage or high-growth startup environment
• Familiarity with robotics, AI, hardware, or another deeply technical industry
• Exposure to office management, workplace operations, or vendor coordination
• A track record of building processes and bringing structure to fast-moving environments