Executive Assistant

About the Role

As our Executive Assistant, you’ll work primarily with Minerva’s CEO and support our two other co-founders as needed. Minerva builds AI agents that take operational work off marketing teams, and this role does the same for our founders: you’ll own their calendars, inboxes, travel and investor follow-ups, make judgment calls on their behalf, and use AI to keep getting faster. It’s a high-trust seat with a close view of how an early-stage AI company gets built.

You’ll report to our Chief of Staff and work from our beautiful Brooklyn office five days a week.

What You’ll Do

• Own calendar management across all three founders, deciding what gets accepted, declined or moved when priorities compete.
• Manage the founders’ inboxes, including triaging, drafting responses and flagging what needs their attention.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Keep investor follow-ups on track and on the calendar.
• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
• Plan events of every size, including team dinners, all-hands, company offsites and the logistics for board meetings.
• Run the office and manage budgets, expenses and vendor relationships.
• Use AI and automation to take repetitive work off your plate and the founders’.
• Take on occasional personal tasks and errands so the founders can stay focused.

Ideal Qualifications

• Experience as an Executive Assistant or in a comparable role, ideally supporting more than one executive
• Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable
• Proven ability to manage complex calendars, shifting priorities, and multiple high-priority work streams
• Strong organizational instincts and exceptional attention to detail. You anticipate what’s needed and ensure nothing falls through the cracks
• A high level of discretion and professionalism with sensitive information
• The energy to match founder intensity, including later hours when the work calls for it
• Proficiency with modern productivity tools including Google Workspace, Slack, and Notion; ability to quickly adopt new and AI-powered workflows