Executive Assistant

About the role

NBCUniversal is seeking an Executive Assistant to provide administrative support to three SVPs across the NBC Sports and Olympics team. The ideal candidate must be organized, tech-savvy, and able to multi-task. This position will work in a fun and fast-paced environment that will provide great exposure to the Global Ad Sales & Partnerships business.

• Prioritize communications that may include meetings, phone conversations and emails; determine through independent judgment those which require immediate attention.
• Assists in preparing all required memos, presentations, research, meeting agendas, notes, etc. as needed.
• Assist in gathering and coordinating information for regular reporting needs.
• Overall management of executive calendars.
• Coordination and scheduling of meetings and events, meeting recaps, and room bookings.
• Coordination of travel arrangements; process and track expense & travel reimbursements.
• Maintain and updating contacts lists.
• Handle sensitive and confidential information with discretion.
• Maintain up-to-date and accurate files.
• Provide backup support to other EAs as needed.
• Assist with additional special projects and other duties as required.
• Create and manage tracking documents for internal distribution and communication updates.
• Punctual, regular, and consistent attendance.

Basic Requirements

• 1+ years prior relevant experience, supporting Senior-Level Executives.
• Proficient with MS Office - Outlook/Word/Excel/PowerPoint

Desired Characteristics

• Exceptional communications skills (verbal and written) and strong interpersonal skills with all levels of our organization.
• Ability to successfully multi-task and meet deadlines.
• Excellent at problem-solving, taking initiative, and being very resourceful.
• Outstanding organizational skills - ability to manage multiple projects simultaneously.
• Ability to maintain confidentiality.
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment.

Additional information

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.