Executive Assistant

AI Fluency

Norm Ai prefers all team members to be fluent in AI. Successful candidates actively use AI in their day-to-day work to support thinking, creation, and problem-solving. They use it to improve the quality and speed of their work and to continuously refine how work gets done end-to-end.

Candidates should be prepared to demonstrate and discuss their AI usage throughout the interview process, including concrete examples of tools, workflows, and outcomes. We look for practical, hands-on experience, not theoretical familiarity.

This Role

We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role - you'll be the operational backbone that allows the Partners to work at their highest level, and your contributions will be felt across the team every day.

What You'll Do

• Calendar Management
• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Communication Support
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Meeting and Event Coordination
• Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
• Support planning and execution of events such as conferences and team offsites
• Travel Arrangements
• Arrange travel for executives, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and any related documentation
• Administrative Support
• Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
• Perform ad-hoc administrative tasks as needed to support executive effectiveness

Core Qualifications

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Nice to Haves

• Experience in high growth start-ups
• Experience planning and managing events

Base Salary

$110,000 to $145,000 per year

The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills, experience, and relevant education or training.

Benefits

401(k) with employer match, health, dental, vision coverage, unlimited paid time off, free lunch in office daily, employee referral bonus program

• WORK LOCATION
• Location: New York City
• Work model: On-site
• In-office expectation: 5 days per week