Executive Assistant

About the role

Thank you for considering Progyny!

Progyny is seeking a skilled, high-energy, and highly motivated individual to provide executive support to Progyny's Leadership Team, with a primary focus on managing complex calendars for multiple executives. We are looking for someone who can take a broad perspective and anticipate needs before being asked.

You should be comfortable working in a dynamic environment, taking initiative, delivering high-quality, accurate work, and exercising sound judgment when prioritizing across multiple tasks. You will interact with a range of stakeholders, including C-suite executives, outside organizations, and business partners. A professional demeanor and the ability to remain calm while multitasking are essential.

What you'll do

• Manage complex calendars and schedule meetings for multiple executives, ensuring priorities, logistics, and follow-up needs are coordinated effectively
• Maintain regular communication (via email, text/SMS, telephone, face-to-face conversations) with executives to jointly manage calendars, meetings, and evolving priorities
• Liaise between executives and internal departments, teams, and external stakeholders
• Coordinate domestic travel arrangements and prepare itineraries
• Prepare and submit monthly expense reports accurately and on time
• Order daily lunch for the executive team
• Assist executives with printing, scanning, mailing, and other ad hoc administrative needs

About you

• 5+ years of administrative experience supporting multiple executives, including C-suite leaders
• Excellent proficiency in Microsoft Outlook, with a demonstrated ability to maintain complex executive calendars; strong skills in Excel, Word, and PowerPoint
• Technologically savvy and comfortable using digital applications and online resources
• Highly organized and detail-oriented, with the ability to manage multiple priorities and ensure nothing slips through the cracks
• Proactive and able to anticipate needs weeks, months, and quarters in advance
• Demonstrated ability to make accurate, timely administrative judgments; knows when to act independently and when to escalate
• Exemplary interpersonal skills and the ability to collaborate effectively with people across functions, backgrounds, and organizational levels

Additional information

Please note: This is not a digital nomad or remote international position; candidates must be based in the United States. Progyny is unable to provide visa sponsorship for this position. Candidates must be authorized to work in United States without the need for sponsorship, now or in the future.

Our perks

• Family friendly benefits: Paid family and parental leave, preconception, fertility and family building benefits (including egg freezing, IVF, and adoption support), family and pet care fund, and Parents' Employee Affiliation Group
• Menopause and midlife care
• Health, dental, vision and life insurance options for employees and family
• Free in-person, virtual and text-based mental health and wellness support
• Paid time off, including vacation, sick leave, personal days and summer flex time
• Company equity
• Bonus program
• 401(k) plan with company match
• Access to on-demand legal and financial advice
• Learning and development programs to help you grow professionally
• Company social events to include annual volunteer day and donation matching
• Flex days (3 days a week in the office) and onsite meals and snacks for employees reporting into our NY office

In compliance with New York City's Wage Transparency Law, the annual salary [wage] range for NYC-based applicants is: $80,000 - $90,000. There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. Progyny offers a total compensation package comprised of base salary, cash bonus, and equity.

If you are an individual with a disability and need assistance or an accommodation during the recruiting process, please send an e-mail to.