Executive Assistant

About the Role

The Executive Assistant is a trusted business partner to the SVP, Product Management & International Markets. The role combines high-level executive support, operational coordination, information management, and continuous improvement to create measurable leverage for the executive and leadership team in Alpharetta, GA.

This is an AI-enabled role. The individual is expected to make AI and automation a standard part of daily work, while applying appropriate judgment, confidentiality, validation, and responsible-use practices. The objective is simply; use AI tools to redesign work so that routine activity is reduced and higher-value support is expanded.

Responsibilities

Executive and Leadership Support

• Manage a complex global calendar across time zones, priorities, and senior stakeholders.
• Coordinate leadership meetings, operating reviews, customer engagements, offsites, and international travel.
• Prepare concise agendas, briefings, presentations, decision materials, minutes, and follow-up communications.
• Track decisions, commitments, dependencies, and action items through completion.
• Exercise discretion, tact, diplomacy, and sound judgment when handling sensitive information and executive interactions.

AI-Driven Productivity and Process Improvement

• Use Microsoft 365 Copilot and other approved AI capabilities as a routine part of planning, preparation, communication, analysis, and follow-up.
• Apply AI to synthesize emails, meetings, reports, documents, and business information into accurate executive-ready outputs.
• Create reusable prompts, templates, agents, and automated workflows that improve quality and reduce repetitive work.
• Continuously identify manual processes that can be simplified, automated, standardized, or eliminated.
• Document and share effective AI practices with the leadership team and administrative community.

Business Operations and Communication

• Maintain operating rhythms for the SVP and leadership team, including recurring reviews, planning cycles, and business updates.
• Serve as a liaison across cross functional teams that Product management interacts with on a daily basis.
• Draft and refine executive communications with clear purpose, audience alignment, and appropriate tone.
• Coordinate organizational events with the designated teams, onboarding, team communications, and cross-functional initiatives.
• Anticipate risks, conflicts, and information gaps, and propose practical solutions before they affect execution.

Information and Knowledge Management

• Organize executive information across Outlook, Teams, SharePoint, and OneDrive so that critical material is current, searchable, and accessible.
• Use metadata, naming conventions, summaries, and AI-assisted retrieval to improve knowledge capture and reuse.
• Maintain appropriate controls for confidential, sensitive, and business-critical information.

Requirements

• Proven experience providing senior-level executive or leadership-team support.
• Proven examples of applying AI and automation to improve real work outcomes, not simply completion of AI training.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
• Exceptional organizational, prioritization, written communication, and stakeholder-management skills.
• Ability to operate effectively across cultures, geographies, time zones, and changing priorities.
• Demonstrated discretion and professionalism in handling confidential information.

Measures of Success

• Executive time is protected and directed toward the highest-value priorities.
• Meetings and communications are consistently well prepared, concise, and action oriented.
• Commitments and decisions are captured, assigned, and followed through reliably.
• AI-enabled workflows deliver demonstrable improvements in speed, quality, consistency, and information access.
• Stakeholders experience responsive, professional, and well-coordinated support.

Pay and benefits

U.S. National Base Pay Range: $59,200 - $98,600. Geographic differentials may apply in some locations to better reflect local market rates.

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