Executive Assistant

About the role

We are looking for a Executive Assistant to join our Rexel USA team in Carrollton, TX!

Summary

The Executive Assistant is responsible for providing day-to-day support to a Senior level leader and their direct reports as needed. Responsible for calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.

What You'll Do

• Perform administrative duties for Senior management. Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial data
• Compose and type routine correspondence and advanced level presentations
• Organizes and maintains file system
• Heavy calendar management. Coordinate leadership's schedule and makes appointments
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities
• Manage all meeting space and internal video equipment needs for meetings/events
• Other duties as assigned

What You'll Need

• 7+ years of executive assistant experience
• 3+ years supporting a C-level executive preferred
• Previous supervisory experience and/or office management experience preferred
• High School or GED - Required
• 4 Year / Bachelor's Degree - Preferred

Knowledge, Skills & Abilities

• High level of confidentiality, diplomacy, and integrity
• Ability to proactively anticipate needs and take appropriate and timely action
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Strong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines
• Excellent customer service skills and attitude
• Highly detail oriented
• Excellent organizational, time management, quality execution, and follow-through skills
• Ability to excel in a fast paced, multi-tasked, demanding business environment
• Analytical and able to solve problems
• Strong verbal and written communication skills
• Ability to interact with diverse cultures due to global nature business
• Proficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and Visio

Physical Demands

• Sit: Must be able to remain in a stationary position - Constantly - at least 51%
• Walk: Must be able to move about inside/outside office or work location - Frequently - 21% to 50%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally - up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally - up to 20%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%

Weight and Force Demands

• Up to 10 pounds - Frequently - 21% to 50%
• Up to 25 pounds - Occasionally - up to 20%
• Up to 50 pounds - Occasionally - up to 20%

Working Environment

• Travels to offsite locations - Occasionally - up to 20%

• TAW123
• #CATW

Our Benefits Include

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities - We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.