Executive Assistant

What You'll Do

• Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
• Book travel including flights, accommodation and transportation
• Manage bookings for client meals, events, and similar requests
• Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
• Building strong relationships with key EAs and Chiefs of Staff of priority customers
• Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
• Coordinate and plan internal team events, off-site meetings, and company initiatives
• Manage any high priority / VIP meetings, guest visits, etc.
• Plan and run team social events, keeping the events varied and within set budgets
• Manage confidential information with utmost discretion and professionalism

Qualifications

• 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
• Exceptional organizational and time-management skills
• Strong communication skills, both written and spoken
• Proficiency in office productivity tools and ability to learn new software quickly
• Experience in building and managing relationships with high-level external stakeholders, including government officials
• Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved

Pay and benefits

Compensation packages at Scale for eligible roles include base salary, equity, and benefits.

The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position and may be inclusive of several career levels at Scale; it will be determined during the interview process based on work location and additional factors, including job-related skills, experience, qualifications, interview performance, and relevant education or training.

Scale employees in eligible roles are also granted equity based compensation, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant.

You'll also receive benefits including, but not limited to: comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.

The base salary range for this full-time position in the location of Washington DC is:

$136,000—$170,000 USD

Please Note

Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.

Please Note

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