Executive Assistant

Responsibilities

• Act as a central point of contact, facilitating communication between executives, internal teams and external partners
• Handle sensitive information and matters with a high level of discretion and maintain confidentiality
• Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
• Partner with multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership.
• Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement
• Organize and execute on potential customer visits and tours to inspire and capture business
• Help create white glove service for unique exceptional recruiting candidates on-site
• Draft, review and send communications on behalf of company executive
• Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
• Collaborate with other departments on projects as needed
• Collaborate with cross-functional stakeholders and other EA's to ensure meeting requests and VIP visits are well-scoped, and aligned with the executives priorities.
• Confident to push back when protecting the executives time
• Track and manage executive expenses and process reimbursements

Minimum Qualifications

• 3-5+ years of experience as an Executive Assistant to VP-level executives in both internal and external/partner/customer environments
• Advanced proficiency in Google Workspace and Slack
• Bachelor's Degree

Preferred Skills & Experience

• Experience supporting executives in a fast space startup environment
• Experience exercising discretion and confidentiality with highly sensitive company information
• Ability to effectively manage multiple projects and handle competing deadlines
• Ability to grow and maintain a network of external Executive Assistants within Vast ecosystem
• Event and meeting planning
• Excellent communication, both written and verbal
• High level of attention to detail and accuracy
• Ability to handle multiple tasks and prioritize effectively
• Strong organizational and time-management skills
• A passion for fostering a positive work culture
• Ability to learn and anticipate executive needs
• Proven ability to be an independent and self sufficient team member - tasks that are handed off get done, no follow-up needed

Additional Requirements

• Ability to be on site daily at our HQ in Long Beach
• Willingness to work evenings and/or weekends to support critical mission milestones
• Travel up to 10% of the year to support big industry events

Pay Range

California $96,000—$137,000 USD

We calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.

Compensation and Benefits

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package.

Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.

We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast's ongoing commitment to providing high-quality meals for employees.

U.s. Export Control Compliance Status

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a "U.S. person" as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.