Executive Assistant

Win at Wilsonart

At Wilsonart, we don't just make surfaces-we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care.

You'll be surrounded by teammates who take pride in their work and look out for one another. You'll have the chance to learn, grow and make a real impact. And you'll be part of a company that believes winning means helping you succeed at work and in life.

Here, you'll win with: Support that keeps you well

• Medical, dental, and life insurance
• Company-paid short- and long-term disability
• FSAs and dependent care options
• Vision and legal benefits
• Gym discounts and wellness clinics
• Tuition reimbursement-for you and your dependents

Opportunities to grow

• Clear paths to promotion and internal mobility
• Training, coaching, and mentorship
• Development programs to support your goals

Time for what matters

• Paid vacation and holidays in your first year
• A culture that respects work-life balance

Position Overview

The Administrative Assistant to the Executive Team is an integral member of the Wilsonart Temple team and will be responsible for supporting members of our Executive Team, as well as helping manage the day-to-day operations of the Wilson Center location. This role serves as a primary point of contact for visitors and guests, helps maintain a welcoming and professional office environment, and coordinates office needs and activities. This position will be based at our Wilson Center location in Temple, TX, and is in-person, Monday through Friday, 8:00 a.m. - 5:00 p.m. CT.

Primary Responsibilities

• Provide support for Vice Presidents by planning and scheduling meetings, conferences, and teleconferences; arranging domestic and international travel; processing visas as required by the host country; and preparing and submitting expense reports in a timely manner.
• Prepare, edit, and distribute correspondence, communications, presentations, and other documents.
• Maintain executive schedules by planning and coordinating meetings, conferences, teleconferences, and travel.
• Record, transcribe, and distribute meeting minutes and action items as requested.
• File and retrieve documents and reference materials.
• Collect and analyze data to prepare reports and presentations.
• Lead project-based work as required by supported Vice Presidents.
• Monitor, screen, respond to, and distribute incoming communications.
• Arrange and coordinate meetings and events.
• Answer and manage incoming calls.
• Serve as a primary point of contact for visitors and guests at the Wilson Center, helping ensure a welcoming, professional, and organized environment.
• Help manage the day-to-day needs of the Wilson Center, including office supplies, shared spaces, and general office coordination.
• Coordinate and assist with office activities and events, including team gatherings, happy hours, and other employee engagement activities.
• Liaise with internal staff at all levels and interact with external clients, vendors, and visitors.
• Help with special projects and other responsibilities as assigned by supported Vice Presidents.

Ideal Qualifications

• 2+ years of related administrative experience supporting Vice Presidents or Executives.
• Professional demeanor and a strong customer service mindset.
• Flexible team player with the ability to work well under pressure and prioritize tasks in a fast-paced work environment while maintaining superb accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.
• Strong organizational and planning skills.
• Strong information-gathering and monitoring skills.
• Sound judgment and ability to make independent decisions.
• Self-starter who is able to work under minimal supervision.
• Strong sense of urgency and problem-solving skills.
• Ability to maintain a high degree of confidentiality.
• Ability to interact and communicate effectively with individuals at all levels of the organization.
• High degree of attention to detail.

Physical Requirements

• Sitting in the same location of standing/walking; required to stoop, climb or lift light material (10-20lbs) or equipment.
• ENVIRONMENT: Located in a comfortable indoor area.
• We're looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart.