Executive Assistant - EPD

The Role

Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the Chief of Staff to our CEO.

This position comes with high exposure, giving you the chance to work closely with our senior leadership team and build relationships across the company. As Legora continues to scale, this role offers the opportunity to play a meaningful part in that journey while creating pathways for your own growth and development. And as Legora grows, so will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.

What You'll Do

• Own calendar, travel logistics, team expense reports, and email inbox for our Chief Product Officer and Chief Technology Officer. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
• Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up
• Lead planning and execution of key team moments - including recurring meetings, off sites, L&D workshops, and informal gatherings.
• Triage inbound requests, protect focus time and help communication flow smoothly across the team.
• Provide operational support to keep projects, initiatives, and team collaboration on track.
• Take initiative to improve the way the team operates - spotting friction points and building better systems.

What You Bring

• 6+ years experience in roles like Executive Assistant, Personal Assistant, or Business Operations - ideally in a high-growth tech company or international start-up environment.
• A proactive, problem-solving mindset, and ownership mentality
• Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
• Strong communication skills, confident in handling sensitive or high-stakes communication.
• High discretion and maturity - you know how to navigate different stakeholders and build trust.
• Comfort with tools like Google Workspace, Slack, and Notion - and a quick learner when new systems come in.
• A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What's in IT for You

• Global collaboration: Partner with teams and clients across EMEA, NORAM, APAC, and LATAM.
• Competitive package: Comprehensive salary, benefits, and tools for success.
• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.
• In-person environment: Union Square office designed for ambitious builders.
• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:

Medical, Dental & Vision

• Multiple medical plan options via Aetna and Kaiser Permanente
• HSA or Healthcare FSA (based on plan selection)
• Dental plans via MetLife
• Vision plans via Vision Care
• Family Support
• Generous parental leave
• Free access to Maven Clinic
• Dependent Care FSA
• Free One Medical membership for employees and dependents
• Additional Perks
• Pre-tax commuter benefits
• Life Insurance + STD/LTD
• 401(K) with generous company match
• Unlimited PTO
• Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more