Executive Assistant - Oklahoma Children’s Hospital Executive Team

About the role

Department: Administration

General Description

Provide high-level administrative support to the OUH Health Executives, usually C-Suite executives, ensuring streamlined daily operations.

Essential Responsibilities

• Takes ownership of complex calendars by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability.
• Prepares detailed meeting agendas, takes accurate minutes, and follows up on any action items.
• Handles sensitive/confidential information requiring high level of discretion and confidentiality.
• Acts as a gatekeeper, screening and prioritizing phone calls and emails.
• Prepares documents and outgoing communications as necessary.
• Performs advanced duties such as compiling data for reports, preparing expense reports, and preparing/editing executive presentations.
• Books travel arrangements, both domestic and international.
• Manages multiple projects simultaneously and follow through on issues in a timely manner.
• Performs advanced tactical and strategic administrative support tasks.
• Reviews, distributes, and responds to correspondence.
• Prepares analyses of information or data using excel.
• Understands when to escalate issues and barriers to ability to complete work assignments.
• Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
• Coordinates ordering and distribution of supplies and handles problems concerning material received
• Assists with other clerical functions when needed
• Performs other duties as assigned

Minimum Qualifications

• Education: Bachelor's degree required.
• Experience: 5+ years of Executive Assistant experience required.
• License(s)/Certification(s)/Registration(s) Required: N/A

Knowledge, Skills and Abilities

• Advanced knowledge of office procedures and equipment.
• Must have a advanced knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
• Good advanced written communication skills to include spelling, grammar and punctuation.
• Will need advanced interpersonal skills for interaction with employees, clients and customers.
• General computer skills with general spreadsheet knowledge.
• Ability to maintain and handle confidential information appropriately.
• Typing/keyboarding skills sufficient to meet the requirements of the position.

Additional information

This is a Safety Sensitive position under 63 0.S. 427.8 and is subject to a zero-tolerance drug and alcohol standard in compliance with Oklahoma law.

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