Executive Assistant

About the role

NOW HIRING: Executive Assistant

Compensation

$120,000-$130,000 per year

Job Overview

The Executive Assistant will be responsible for providing support to the executive team as directed to ensure that company goals and objectives are accomplished. The assistant's primary role will be supporting the Executive, and will require great communications skills, flexibility, critical thinking, efficiency, along with expectations prone to changing on a day-to-day basis.

Roles & Responsibilities

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:
• Manage professional scheduling for Executive and other executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Participate in various executive meetings and provide high level notetaking and follow-up post meeting
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information between executive and operational leadership
• Manage, coordinate, and arrange corporate executive travel and travel-related activities, including hotel, booking, transportation on an as needed basis
• Perform administrative and office support, such as spreadsheet creation, and maintenance of contacts database
• Maintain professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.
• Other duties as assigned

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience

Bachelor's degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.

Certificates, Licenses, Registrations

A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements.

Knowledge, Skills, and Abilities

• Superb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.
• Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.
• Ability to keep company confidences.

Benefits

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at: