Executive Assistant

About this Position

The Executive Assistant will provide high-level administrative support to the President and the Strategy Team. The Executive Assistant also serves as a liaison to the board of directors and senior management teams. Organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Key Responsibilities

• Manage sensitive and confidential matters with a high level of confidentiality, discretion, and good judgement, especially issues impacting the operations of the company or personnel matters.
• Manage the executive's complex calendar of fluid meetings and events. Provide daily and weekly updates to the executive. Organize events requiring coordination of many executives and vendors with complex calendars and schedules. Resolve scheduling conflicts.
• Review Executive's email and correspondence to determine priority and highlight pressing matters. Ensure he has materials needed for upcoming meetings and travel. Confirm follow-up and responses as needed.
• Prepare Word, Excel, complex PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization. Conserve the Executive's time by reading, researching, collecting and analyzing emails and other information as needed, in advance.
• Arrange travel and accommodation for executives. Prepare expense reports for the executive, audit and approve expense reports of other personnel. Ensure proper documentation is included and that policy requirements are met. Request additional information from travelers, as needed. Discern trends and exceptions and know what to bring to the executive's attention.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Follow up to ensure timely responses from teammates and that all inquiries receive a response. Prepare responses to the inquirer for Executive's signature.
• Review correspondence for internal announcements, board meetings, and external organizations. Edit documents related to personnel and other matters to ensure the tone and message are clear and relevant.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Be responsible for the completion of governance and control items such as SOX, Audit, IT security reviews and other items, as needed. Manage card keys and other requests for supported areas, as needed.

Skills and Qualifications

• 5+ years of administrative experience, with executive assistant experience directly supporting high-level leaders.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to develop complex PowerPoint documents for Executive's presentations to a variety of audiences
• Demonstrate strong cognitive aptitude and the ability to quickly comprehend, retain, and apply information to support C-suite executives.
• Exceptional verbal and written communication skills with the ability to interact with people at all levels in a confident and professional manner. Exhibits a high degree of initiative, sound judgment, and resourcefulness, with the capability to independently analyze situations and develop effective solutions with limited guidance.
• Ability to work flexible hours as dictated by the needs of business.
• Thrive in ambiguous environments, leveraging critical thinking and problem-solving skills to achieve desired outcomes with minimal direction.
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and fluid environment.

Preferred Skills and Qualifications

• Have a strong business sense and ability to decipher priorities and make sound judgment calls when needed.
• Demonstrate the confidence, initiative and ability to think outside the box while maintaining a strong sense of urgency and commitment to delivering high-quality results.
• Commitment to excellence in diligently and consistently performing duties at the highest level.
• Demonstrate ability and temperament to work with sensitive information in an often stressful environment.

This position is exempt (not eligible for overtime pay)

Yes

Our Benefits

• Day one health, dental, and vision insurance
• 401(k) Plan with competitive employer match
• Vacation, sick, holiday and volunteer time off
• Life and disability insurance
• Flexible Spending Account & Health Savings Account
• Professional development
• Tuition reimbursement
• Company-sponsored social and philanthropy events

At Primerica, we believe that diversity and inclusion are critical to our future and our mission - creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.