Executive Assistant to Head of Engineering

The Role

We’re looking for an experienced Executive Assistant to support our Head of Engineering. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.

Responsibilities

• Own complex calendar management for the Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally
• Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
• Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums
• Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums
• Support the Head of Engineering in delivering an exceptional candidate and new hire experience-from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week
• Partner with customers and external partners to coordinate executive meetings, visits, and other engagements
• Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up
• Coordinate domestic and international travel, including last-minute changes
• Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Requirements

• 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams.
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
• Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
• Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders
• Experience managing complex calendars, travel, executive communications, and recurring operating cadences
• Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence
• Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.
• High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.
• Thrives in a high-growth environment where priorities change quickly and adaptability is essential.

Benefits

• Competitive compensation, including meaningful equity
• (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
• Paid parental leave
• Fertility and family-building stipend through Carrot
• (U.S. only) Company-facilitated 401(k)
• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.