Executive Assistant to the CEO

About the role

Job Title: Executive / Personal Assistant to the Principal

Location: NYC

About the Role We are seeking a highly resourceful, discreet, and deeply organized Executive Assistant to support the Principal of a private family office. The Principal is the CEO of a rapidly scaling trading firm and trading technology firm (Ramiel.Capital / Fullstack.Trade) and requires an EA who can seamlessly bridge the gap between high-level corporate operations and complex personal lifestyle management.

The ideal candidate anticipates needs before they arise, operates with a high degree of autonomy, and is well-versed in supporting ultra-high-net-worth (UHNW) individuals.

Candidate ideally should have a social and culturally compatible background (modeling, hospitality etc.). based in New York.

Core Responsibilities

• Lifestyle & Ultra-Luxury Travel Management
• Aviation & Maritime Logistics: Manage highly complex, dynamic travel itineraries. Interface with partners to fulfill Private Charter, Maritime Charter, and Hotel bookings.
• Event & Retreat Coordination: Plan and execute flawless personal events, family vacations, and high-level corporate offsites, managing all logistics, guest lists, and vendor relationships.
• Family & Personal Operations
• Family Liaison: Act as a central point of contact for the Principal's employees and extended family members, ensuring seamless communication for joint travel, gifts, and scheduling.
• Estate & Daily Management: Oversee personal logistics, calendar management, and personal administrative tasks to ensure the Principal’s time is strictly protected and optimized.
• Corporate & Administrative Interface
• Contract & Vendor Management: Assist in the drafting, formatting, and execution of formal notices, independent contractor agreements, and vendor communications.
• Tech Stack Fluency: Utilize modern software tools to track projects and tasks.

Qualifications & Requirements

• Experience: Not required but preferred, 2+ years of experience as an EA/PA supporting a C-level executive or HNW individual, preferably someone with dual responsibilities across a primary business and a family office.
• Discretion & Trust: Unimpeachable integrity and the ability to handle strictly confidential business and personal matters.
• Problem-Solving: A proactive, "no-task-too-small, no-problem-too-big" mentality. The ability to pivot quickly when travel plans or business priorities shift.
• Refined Taste: An understanding of the luxury hospitality and bespoke goods sectors to maintain the standards expected by the Principal.