Executive Assistant to the President

Position Summary

The Executive Assistant to the President provides high-level administrative and operational support to the President while helping ensure the efficient day-to-day operations of the Washington, DC office. This role manages complex scheduling, travel, executive communications, office operations, and other organizational priorities in a fast-paced, mission-driven environment. The ideal candidate is highly organized, proactive, exercises sound judgment, and handles confidential information with the utmost discretion. This position is based in Washington, DC, and is a full-time, in-person role.

What you'll do

• Provide high-level administrative support to the President, managing day-to-day priorities and ensuring the efficient execution of executive responsibilities.
• Manage and maintain a complex calendar, scheduling meetings, appointments, and events while balancing competing priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
• Prepare meeting agendas, presentations, briefing materials, reports, and other executive documents.
• Screen and prioritize incoming communications, responding or redirecting inquiries as appropriate.
• Serve as a liaison between the President, staff, Board members, external partners, and other stakeholders.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Track action items and follow up on deadlines to ensure timely completion of executive priorities.
• Oversee the day-to-day operations of the Washington, DC office to ensure a professional, organized, and welcoming work environment.
• Manage and regularly check incoming office mail and deliveries, ensuring correspondence and materials are appropriately sorted, distributed, and addressed in a timely manner.
• Provide light office IT and technology support, including assisting with basic troubleshooting, coordinating equipment setup.
• Coordinate office maintenance, vendor relationships, building management, and service requests.
• Manage office supplies, equipment, and inventory, ensuring resources are available and operational.
• Coordinate office logistics for meetings, visitors, and events.
• Assist with onboarding logistics for new employees, including workspace setup and office orientation.
• Support workplace safety, security, and office policies and procedures.
• Provide administrative support for organizational initiatives and special projects led by the President.
• Coordinate cross-functional meetings and assist with project tracking and follow-up.
• Maintain organized electronic and physical filing systems.
• Support expense reporting, invoice processing, and other administrative functions as needed.
• Identify opportunities to improve administrative processes and office operations.
• Foster positive relationships with internal staff, external partners, vendors, and visitors.
• Represent the President and the organization with professionalism, diplomacy, and excellent customer service.
• Support the planning and execution of meetings, retreats, and organizational events.
• Ability and willingness to travel approximately 40–50% of the time to represent the organization at funder and donor meetings, conferences, partner convening, Board meetings, organizational events, and other strategic engagements.
• Frequent domestic and overnight travel is expected, with occasional evening and weekend commitments as needed.
• Perform other duties and special projects as assigned to support executive leadership and organizational priorities.

Other

• This role supports the organization's fundraising and development efforts by coordinating executive engagement with donors, funders, and strategic partners.
• The Executive Assistant helps prepare meeting materials, manage schedules, and facilitate logistics for fundraising-related activities.
• By ensuring seamless coordination and communication, this position plays an important role in supporting the organization's long-term sustainability.

Qualifications

• Bachelor's degree or an equivalent combination of education and relevant experience.
• 5+ years of experience providing executive-level administrative support, preferably to a C-suite executive, President, or CEO.
• Experience managing office operations, facilities, or workplace administration.
• Exceptional organizational skills with the ability to prioritize multiple projects and deadlines in a fast-paced environment.
• Strong written and verbal communication skills with exceptional attention to detail.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Strong interpersonal skills with the ability to build relationships across all levels of an organization and with external stakeholders.
• Proficiency with Microsoft Office Suite and Google Workspace; experience with project management and collaboration tools is a plus.
• Ability to work independently while anticipating needs and solving problems proactively.
• Availability to work full-time in person from the Washington, DC office.

Valued Skills and Experience

• Strong alignment with and commitment to All* Above All’s mission of abortion justice and intersectional reproductive rights.
• Bachelor's degree in Business Administration, Communications, Public Administration, Nonprofit Management, or a related field.
• Experience supporting a President, CEO, Executive Director, or other C-suite executive.
• Experience working in a nonprofit, advocacy, public policy, or mission-driven organization.
• Experience supporting Board of Directors meetings, governance activities, or executive committees.
• Knowledge of office administration, workplace operations, and facilities coordination.
• Experience coordinating meetings, events, and domestic or international travel logistics.
• Demonstrated ability to anticipate needs, solve problems proactively, and adapt to changing priorities.
• Strong relationship-building skills with the ability to work effectively with executives, staff, board members, external partners, and vendors.
• Excellent written and verbal communication skills, including drafting and proofreading executive correspondence.
• Ability to manage multiple priorities while maintaining exceptional attention to detail and a high level of accuracy.
• Commitment to maintaining confidentiality, exercising sound judgment, and representing the organization with professionalism and discretion.
• Passion for supporting the mission of All* Above All and contributing to a collaborative, inclusive workplace.
• Relevant Competencies

Core (All Staff)

• Mission Awareness – Passion for organizational mission demonstrated through previous experience, personal connection, or desires for the future inclusive of abortion/reproductive justice as well as racial, economic, and immigrant justice.
• Strategy – Moving from vision to implementation by connecting overall strategy to individual goals and tasks while managing the layers of that strategy.
• Collaboration – Working across internal teams and external partners to accomplish goals by establishing trust and connection with diverse stakeholders.
• Communication – Effectively imparting or exchanging information and conveying feelings and ideas.
• Flexibility – Shifting focus or pivoting as needs change while effectively managing competing priorities and multiple tasks and adapting to changing landscape.
• Self-Direction – Ability to work independently and manage individually-assigned work tasks.
• Personality – Combination of qualities that form a person’s character.

Benefits

• All* Above All offers a comprehensive paid time off program that includes vacation, health leave, and holidays.
• Employees may also qualify for family and medical leave and parental leave.
• Benefits include 100% paid medical, dental, and vision coverage, with multiple plan options and account choices such as HSA, and HRA.
• Voluntary life insurance options are available, including supplemental coverage employees may elect.
• A retirement savings plan is offered with company contributions.
• Additional benefits and reimbursements may be offered, including home office, travel-related care, and fitness.

• About Company ---