EXECUTIVE SECRETARY I - KEYBOARDING - UMP

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• EXECUTIVE SECRETARY I - KEYBOARDING - UMP

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Salary

Anticipated Starting Salary: $4,568 Monthly; Full Range: $4,568- $6,133 Monthly:

• Job Type: Salaried
• Category: Full Time
• County: Cook
• Number of Vacancies: 1
• Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position

MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the

SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary I to provide executive-level administrative support to the Bureau Chief of Programming. This position coordinates a wide range of administrative, correspondence, and office support functions to ensure the efficient operation of the Bureau and the timely completion of departmental initiatives.

Essential Functions

• Under direction, performs secretarial duties including keyboarding routine and non-routine priority correspondence, memoranda, reports, and other material from handwritten hard copy.
• Consults and advises the bureau on departmental methods, procedures, and interpretations of departmental policies and programs.
• Performs a variety of complex clerical and technical support functions for the bureau staff.
• Arranges travel and hotel reservations for the bureau chief and bureau staff for seminars and meetings.
• Serves as the receptionist for the bureau, receives visitors and directs them appropriately.
• Prepares replies to Webmail inquiries and/or forwards to appropriate sections for a response and ensures that due dates are met.
• Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

• Prefers working knowledge of agency programs, rules, and regulations.
• Prefers thorough knowledge of the principles of office management.
• Prefers thorough knowledge of composition, grammar, spelling, and punctuation.
• Prefers ability to establish and develop written instructions and procedures.
• Prefers ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.
• Prefers ability to communicate clearly and effectively both orally and in writing.

Conditions of Employment

• Requires successful completion of a background screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Deferred Compensation Program and other pre-tax benefit programs

• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually

• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

• We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
• Work Hours: 8:00 AM - 4:30 PM Monday - Friday
• Work Location: 201 Center Ct, Schaumburg, Illinois, 60196

Work Office

Office of Highways and Intermodal Project Implementation, Region 1 /District 1 /Bureau of Programming

Agency Contact

• Posting Group: Office & Administrative Support; Transportation
• This title is within the Upward Mobility Program (UMP)
• . General Program information can be found by clicking on the
• Upward Mobility Program link or for specific title information at

• UMP Titles.
• To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission
• . UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

Application Instructions

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the
• Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the
• Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the

• Internal Candidate Application Job Aid
• Non-State employees: on
• Illinois.jobs2web.com

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

• The main form of communication will be through email.
• Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
• You may receive emails from the following addresses:

• Nearest Major Market: Chicago
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