Facilities Coordinator

The Opportunity

We are seeking an organized and detail-oriented Facilities Coordinator to support the day-to-day operations and maintenance activities at our Midvale, Utah location.

Reporting to the Facility Manager, the Facilities Coordinator will play an important role in coordinating maintenance requests, managing preventive maintenance schedules, supporting vendor and subcontractor activities, maintaining accurate records, and ensuring work orders are completed and properly documented.

This position serves as a central point of contact between building occupants, maintenance personnel, vendors, and site leadership, helping ensure facility services are delivered efficiently, consistently, and with a high level of accountability.

Your Responsibilities

• Coordinate and track facility maintenance requests through the designated computerized maintenance management system (CMMS), ensuring requests are accurately documented, assigned, prioritized, and followed through to completion.
• Monitor outstanding work orders, coordinate schedules with maintenance personnel and service providers, provide status updates to stakeholders, and escalate overdue, recurring, or urgent maintenance issues.
• Maintain preventive maintenance schedules, coordinate activities with technicians and vendors, and monitor completion to ensure established maintenance requirements and timelines are met.
• Review completed maintenance activities and work orders to ensure labour entries, checklists, inspection records, service reports, and supporting documentation are accurate and complete.
• Schedule and coordinate vendor and subcontractor visits, including service requirements, site access, orientation, and documentation, while minimizing disruption to daily operations.
• Follow up on missed appointments, incomplete services, outstanding reports, and discrepancies, escalating scope changes, additional costs, and approval requirements to the Facility Manager.
• Enter and reconcile employee labour hours against appropriate work orders and activity codes, and assist with reviewing vendor service tickets and invoices against completed work and approved scopes.
• Maintain accurate and organized work order, asset, vendor, and maintenance records, and prepare routine reports on maintenance activities, preventive maintenance completion, and outstanding actions.
• Identify incomplete work, documentation gaps, and recurring service issues, coordinating appropriate follow-up and supporting facility reviews, inspections, and audits.
• Provide limited reception and visitor support, including greeting visitors, notifying hosts, issuing visitor badges, directing inquiries, and maintaining an organized reception area.
• Handle confidential visitor, employee, and business information with professionalism and discretion.

Qualifications & Requirements

• High school diploma or equivalent.
• Previous experience in facilities administration, maintenance coordination, service dispatch, or a similar operational support role.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a strong customer-service approach.
• Proficiency in Microsoft Office applications and accurate data entry.
• Ability to work independently, take initiative, follow through on outstanding tasks, and escalate issues when required.

Additional Information: WHAT'S IN IT FOR YOU?

• Employee Referral Program
• Fully covered supplemental medical and dental care benefits.
• While other companies are downsizing, we are growing!
• Be number one from day one by joining an industry leader.