Office and Community Coordinator, part time

About the Role

RTM is looking for a part-time Office and Community Coordinator to keep our Midtown office running smoothly while also playing a visible role in our brand and community presence. This is a part-time in-office role, four days a week (Monday,

Tuesday, Wednesday and Thursday).

Beyond core office and reception duties, this person will serve as RTM’s liaison to the external charity and community partners we work with. It’s a great fit for someone who is exceptionally organized but also wants a role with a creative, people-facing edge, not just an administrative one.

Essential Duties and Responsibilities

Office Operations & Facilities

• Greet employees and visitors; answer, screen, and route incoming calls.
• Collect, distribute, and scan daily mail, packages, and vendor checks to the appropriate internal teams.
• Manage and restock office inventory, kitchen snacks, bathroom hygiene products, and conference room supplies
• using designated Amazon and Staples accounts.
• Serve as the primary point of contact for building management (the Building Super), maintenance and cleaning
• services, and office vendors.
• Coordinate office maintenance, repairs, and facility improvements; keep conference rooms, common areas, and
• workspaces functional, organized, and well maintained.
• Track operational expenses and confirm supply budgets with Finance before purchasing.
• Document and maintain office procedures, workflows, and standard operating procedures.

Employee Experience & Culture

• Track monthly HR data to celebrate birthdays and work anniversaries on shared calendars; coordinate company-
• approved gifting, milestone gift cards, and sympathy gifts.
• Organize monthly hybrid and remote company lunches — coordinating calendar invites, running restaurant
• selection polls, and managing group orders within budget.
• Coordinate internal employee team-bonding events — happy hours, seasonal get-togethers, and other social
• gatherings that keep our team connected.
• Support culture-driven initiatives alongside leadership, including seasonal sports leagues, the RTM Field Day, the
• Company Retreat, and the Winter Holiday Party.
• Keep internal company calendars and visual Canva calendars current for events, trainings, holidays, and
• employee programs.
• Serve as a go-to resource for employees on workplace operations and office-related needs.

Charity & Community Partnerships

• Serve as RTM’s point of contact for external charity and nonprofit partners.
• Coordinate joint initiatives: volunteer days, donation drives, sponsorships, and event logistics.
• Schedule and follow up on meetings, keep partners informed, and track commitments and deliverables on both
• sides.
• Help surface and evaluate new community partnership opportunities that align with RTM’s values.
• Coordinate internal communication and calendaring around charity initiatives so employees can get involved

Requirements

Required

• Professional experience in office management, operations coordination, or administrative support.
• Proven track record of running the day-to-day of an office, managing vendors, supplies, facilities, budgets, and mail/reception with minimal oversight.
• Exceptional organization and the ability to juggle multiple priorities and deadlines independently.
• Strong written and interpersonal communication skills, with a polished, professional presence for visitors, employees, and outside partners.
• Highly proficient in Google Workspace (G-Suite), with the technical competency to manage digital account logins and coordinate basic IT logistics. Comfortable creating and posting simple social content under direction (Canva or similar is a plus) — no professional social media background required.
• A proactive self-starter who collaborates well across teams and communicates openly.
• Based in the NY / NJ / CT area with the ability to work on-site in Midtown Manhattan four days a week.

Preferred

• Experience supporting employee engagement, workplace culture, or events programming.
• Experience coordinating with external partners, vendors, or nonprofit / community groups.
• Familiarity with design and social tools like Canva (Adobe Creative Suite a bonus).
• Background supporting live B2B events, trade shows, or conferences.
• A genuine enthusiasm for community building and purpose-driven work.

Benefits

• 15+ PTO Days
• Pre-tax commuter benefits
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally