Program Coordinator

Current Employees

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Program Coordinator to work in the UHealth Campus.

Core Responsibilities

• The Program Coordinator coordinates day-to-day operations of the program.
• Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives.
• An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance.

• Acts as a liaison to program constituents.
• Assist with the preparation and/or delivery of program content.
• Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University.
• Coordinates the collection, compilation, and analysis of program activity data.
• Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate. 6. Coordinates the scheduling of program components.
• Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings.
• Assists with the development and implementation of program marketing.
• Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Coordinates day-to-day administrative and operational activities supporting the Neuromuscular Research Program.
• May serve as a liaison between research participants, investigators, study teams, and internal departments to facilitate communication and coordination of research activities, as needed.
• Coordinates scheduling and logistical arrangements for research participant visits, including in-person and remote appointments.
• Arranges participant travel, including airfare, accommodations, and transportation, and coordinates associated reimbursements.
• Prepares and processes participant reimbursement documentation, including collecting receipts and submitting requests for payment.
• Maintains research program records, participant files, schedules, and administrative documentation.
• May track research study activities, outstanding requests, and follow-up items to support timely completion of program objectives.
• Collects and compiles program activity information and assists with preparing administrative reports and summaries, as needed.
• Coordinates research supply inventory, including ordering, monitoring, and replenishment of materials.
• Prepares correspondence, meeting agendas, minutes, and other administrative materials to support investigators and research teams.
• Maintains confidentiality of research participant information and adheres to University policies and procedures.

Additional information

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High school diploma or equivalent
• Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

Any relevant education, certifications and/or work experience may be considered.

Pay and benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Job Status: Full time

Employee Type: Staff