Program Operations & Executive Support Analyst (Journeyman)

About the role

• Location: Cherry Point, NC
• Category: Contingent
• Schedule (FT/PT): FT
• Travel Required: As required
• Shift: Day
• Remote Type: On-site
• Clearance required: Active Secret Clearance required
• Division: Aviation
• *THIS POSITION IS CONTINGENT UPON CONTRACT AWARD*

Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!

Support PMA-226 Program Operations and Executive Functions!

About the role

We are seeking an experienced Program/Project Management Analyst to provide program operations, executive support, correspondence, travel, meeting, and administrative support to PMA-226 at Cherry Point, North Carolina.

The selected candidate will work closely with Government leadership and program-office personnel to manage calendars, meetings, Defense Travel System requirements, Navy correspondence, reports, records, visitor coordination, and day-to-day front-office activities.

This position requires a highly organized professional who can manage multiple priorities, communicate effectively, maintain accurate records, and provide responsive support in a fast-paced Naval Aviation program office.

Responsibilities

• Conduct research, prepare statistical reports, and respond to information requests and program-office taskers.
• Prepare Navy correspondence, presentations, meeting materials, and other program documentation.
• Manage calendars, arrange conference calls, schedule meetings, and support Microsoft Teams events.
• Provide Defense Travel System (DTS) support for PMA travelers.
• Provide graphics and technical writing support for PMA products, briefings, awards, and events.
• Perform filing, record keeping, data entry, email coordination, and document management activities.
• Support office access-control functions by verifying identification, tracking visitors, and reporting unusual or suspicious activities.
• Support the PMA file-management plan, contact lists.

Requirements

• Bachelor's degree in business administration, management, public administration, communications, finance, or a related discipline.
• 3-10 years of professional experience supporting program operations, executive support, project management, business operations, or equivalent functions.
• Experience preparing professional correspondence, reports, meeting materials, and executive-level products.
• Strong organizational, customer-service, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite, Outlook, and Microsoft Teams.
• U.S. Citizenship required.
• Active Secret security clearance is required.

Preferred Qualifications

• Experience working in the Defense Travel System (DTS).
• Experience preparing Navy correspondence and supporting military awards ceremonies and protocol.
• Experience supporting a NAVAIR, Navy, Marine Corps, or other DoW program office.
• Experience with SharePoint, records management, and program-office file management.
• Prior military service or defense contractor experience.

Benefits

• Medical/Dental/Vision Insurance
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Parental Leave
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility.
• If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role.