Scheduling Coordinator

About the role

Business: Scheduling Coordinator II

Location: 1001 Lakeside Avenue;

• Division: Pharma/Healthcare
• Pay: Negotiable
• Contract: 12 Months
• Work Schedule: Monday - Friday 8:00am - 5:00pm, 40 hours

Position Overview

This Human Resources position is responsible for managing the logistics of the interview process for all locations and practices across the U.S.

Responsibilities

• Serve as liaison between the Recruiter and Hiring Manager for candidate processing
• Using Outlook calendar, coordinate interview dates and times for identified interview team with the candidate's availability
• Communicate with candidates regarding availability for office interviews
• Schedule concise interview times with identified interview team members, including specific time, location, position, and candidate's name
• Troubleshoot when scheduling conflicts arise
• Compose candidate communications providing specific details in connection with upcoming interviews
• Using Outlook calendar, schedule pre-interview strategy discussion and debrief discussion with interview team and others as necessary
• Prepare internal transfer letters and distribute relevant data to appropriate parties.
• Meet all deadlines
• Maintain Scheduling Center workflow spreadsheets for self
• Update Daily Log for project management tracking on timely basis
• Assist other Scheduling Center team members as necessary
• Track and obtain expense receipts for candidate expenses and ensure timely processing
• Work on special projects as required

Qualifications

• Working knowledge of Microsoft Word, Excel and Outlook
• Willingness and ability to work independently and on a team
• Must be accustomed to a fast paced, high volume environment with deadlines and last minute requests
• Project management skills
• Self-starter and quick learner
• Ability to prioritize requests and duties
• Excellent communication skills, both verbal and written
• Must be responsive to requests, either by phone, voicemail or email in a timely and efficient manner
• Must be detail oriented
• Ability to multitask
• Work well under pressure
• Must be flexible and have the ability to readily adapt to change