Senior Executive Assistant, Construction Operations, Vernon, TX - Data Center

Key Responsibilities

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.
• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.
• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.
• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.
• Manage action item follow up on behalf of leadership, escalate time sensitive issues, and drive closure across teams.
• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.
• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.
• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.
• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.
• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Required Skills and Experience

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.
• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
• Excellent writing, editing, organization, judgment, and executive presence.
• Ability to synthesize complex information, work with minimal direction, and influence follow through across multiple stakeholders.
• Ability to work onsite in Vernon, Texas, every workday.

Preferred Qualifications

• Experience supporting construction executives, program directors, regional operations leaders, or leadership teams on large capital projects.
• Experience with project reporting, executive dashboards, project controls information, or complex meeting cadences.
• Experience coordinating across distributed project teams and external partners.

Education

Bachelor’s degree preferred. Equivalent senior level executive support experience will be considered.