Senior Executive Team Assistant

About the role

This position will handle core administrative duties for a Founding Firm Partner as well as a wide array of other responsibilities including special ad hoc projects. The Senior Executive Team Assistant will collaborate with other Partner Support team members and broader ICONIQ Support Team colleagues.

What You'll Do

• Own and proactively manage complex, high-volume calendar coordination.
• Provide support managing complex, high-volume email inbox.
• Support on travel planning and execution, periodically across different time zones, owning fully as the role evolves.
• Manage team's expense reports including gathering receipts and processing monthly reports for the firms Partner / Co-Founder via Ramp.
• Logistical organization for mass outreach efforts, including marketing sends, holiday gift/card campaigns, etc.
• Timely responsiveness outside of "regular" business hours, at times on a 24/7 basis.

Ideal Candidate Background

• 7+ years of experience working in Private Equity, Investment Banking and/or Consulting environments strongly preferred, but not required (open to fast-paced and high-pressure work environments).
• Superior communication skills, unquestioned integrity, and the experience, confidence, and presence to work with all levels of the firm including external counterparts.
• Highly motivated, self-driven, solution and detail-oriented.
• Positive attitude, no task too big or too small.
• Strong time management skills: ability to handle multiple concurrent assignments with a strong degree of accuracy and meet deadlines in a high-pressure environment.
• Ability to think independently and provide creative solutions.
• Expert experience with Microsoft Office required, experience with Salesforce and Monday.com ideal but not required.

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York City office in accordance with our hybrid working policy.

Compensation

Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks.

There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms.

A reasonable estimate of the current pay range is $72.12 to $79.33 an hour, overtime eligible; $150,000 - $165,000 annualized, based on a standard 40-hour workweek for 52 weeks.

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you've personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.