Talent & Operations Coordinator

What We're Looking for

Odyssey is seeking a Talent & Operations Coordinator to sit at the center of how we hire and how we run. This is a high-impact, hands-on role for someone who is exceptionally organized, proactive, low-ego, and energized by keeping a lot of moving parts on track. You'll own the recruiting logistics that give every candidate a world-class experience, support our founders, leaders and Recruiting team so they can stay focused on building, and help create the systems that keep a fast-growing company running smoothly. This role is based in our Palo Alto office and requires being in person at least 3 days a week.

You'll join a frontier AI lab during a period of rapid growth. This is a front-row seat to company-building, with the chance to shape how Odyssey hires, onboards and operates as we scale.

What You'll Do

• Own interview scheduling and coordination across teams and time zones, including virtual and in-person interviews and candidate travel.
• Serve as the main Coordination point of contact for candidates, making sure every person who interviews with Odyssey has a fast, thoughtful, high-touch experience.
• Keep our ATS and recruiting workflows accurate and current, from scheduling to feedback collection to pipeline tracking.
• Partner with recruiters and hiring managers to improve recruiting processes and coordination systems.
• Run new-hire onboarding so people are set up to contribute from day one.
• Plan and coordinate team events, offsites and office logistics.
• Document internal processes, run people and operations programs, and jump into high-priority projects wherever you're needed.

Who You Are

• Experience in recruiting coordination, executive support, HR/people operations, or team operations.
• Experience in a high-growth startup or similarly fast-moving environment.
• Exceptional organization, time management and attention to detail, with the ability to juggle many priorities at once.
• Strong written and verbal communication skills, with a warm, professional presence with candidates, leaders and visitors.
• A strong sense of ownership. When you see a problem, your instinct is to solve it rather than figure out whose job it is.
• Comfortable operating in ambiguity, moving quickly, and building lightweight processes where none exist.
• Hands-on experience with ATS, CRM and project management tools (we use Ashby), plus Slack and calendar/email systems.
• Bonus: experience supporting founders or senior leaders.
• Bonus: event planning, office management or team-building experience.
• Bonus: experience using AI tools to make your own workflows faster and sharper.

Additional information

Our staff is expected to be in office at least three times a week. A lot of our progress comes from working through problems together, and we want you in the room for that.