Administrative Assistant

Your Role

As an Administrative Assistant, you will provide proactive, high-quality, and confidential administrative and operational support to designated Directors, Executive Directors, and their broader functional teams. In this role, you will serve as a central communication liaison and coordination anchor, managing complex calendars, travel logistics, and departmental workflows to drive operational efficiency.

Your Responsibilities

• Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
• Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
• Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
• Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
• Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.

What You Need to Succeed (minimum qualifications)

• Education: High School Diploma or equivalent; Associate's degree or relevant business certification preferred.
• Experience: A minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment.
• Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.

What will give you a competitive edge

• Proven track record of handling sensitive company information with the utmost discretion and integrity.
• Strong ability to anticipate leaders' needs and exercise sound judgment in ambiguous situations.
• Prior experience navigating enterprise systems such as Workday, SAP, or ServiceNow.
• Exceptional interpersonal, written, and verbal communication skills across all organizational levels.
• High degree of flexibility and attention to detail with the ability to manage multiple competing priorities.

Additional Information: Location: Hybrid - Indianapolis, IN - Global HQ

• Don't meet every single requirement?
• Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification.
• At Elanco we are dedicated to building a diverse and inclusive work environment.
• If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply.
• You may be the right candidate for this role or other roles!

Elanco Benefits and Perks

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Flexible work arrangements
• Up to 6% 401K matching

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job-related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.