Administrative Assistant

About the role

Location: Virginia Commonwealth University Health System - EVS

Pay Rate

Hourly - Hourly Plan, 19.65 USD Hourly

Work Shift: Based on facility's needs (United States of America)

Responsibilities

• Support the c-suite team through calendar management, errands, managing agendas, project requests, and other duties
• Take meeting notes, provide meeting minutes, and follow up on action items
• Research and organize vendor and partner information and create reports for c-suite for travel and facility tours
• Assist admin team with general customer support including phones, shipping and receiving, supply orders, and corporate department needs
• Manage new hire onboarding, including office tours, orientation, and desk setup
• Manage campus logistics and act as a host for visiting groups and individuals
• Plan, organize, manage logistics, and provide post-event budget reconciliation
• Manage vendor communication and assist with logistics for marketing and promotional materials

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• 1-2 years of administrative assistant/clerical experience preferred
• Fundamental computer skills including word processing and spreadsheets

What We Offer

• Paid time off
• Medical, dental, and vision insurance
• 401(k)
• Employee Assistance Program (EAP)
• Employee Resource Groups (ERGs)
• Career development and ongoing training

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.

• We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey.
• We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity.
• Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.