Administrative Assistant

About the role

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth.

Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Consistently ranked among the top ten "Best Firms to Work For" and Engineering News-Record's top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.

Job Summary

Langan is seeking an Administrative Assistant to join its collaborative team in Austin, TX. This individual will serve a key function in providing administrative support to Principals, Associates, Project Managers and Staff, ensuring successful workflow and accuracy.

Job Responsibilities

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;
• Host and facilitate activities such as team meetings, social gatherings, and conferences
• Arranges complex and detailed travel plans and itineraries;
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;
• Work on chargeable tasks and ensure proper chargeability numbers are entered and allocated accordingly on weekly timesheets, billing, and invoices;
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;
• Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings;
• Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;
• Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents;
• Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;
• Assists with timely submission of employee timesheets and expense reports;
• Prepare packages to be shipped and deliver packages to on-site mail drop-off locations if necessary.
• Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and
• Performs other duties as requested.

Qualifications

• High School degree required; Bachelor's degree a plus;
• 2+ years of Administrative Assistant experience, preferably within the Professional Services sector;
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to maintain confidentiality;
• Strong sense of initiative and flexibility;
• Excellent communication and interpersonal skills;
• Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and
• Ability to work effectively independently and in a team environment.

Additional information

Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!

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