Administrative Assistant

About the role

We are looking for a Administrative Assistant to join our Mayer Team in Charlotte, NC!

Summary

The Administrative Assistant is responsible for providing a variety of administrative and/or customer service support to assigned department/branch/leader.

What You'll Do

• Responsible for scheduling appointments, travel schedules, and arranges conference calls
• Reads and routes incoming mail
• Assist in organizing and creating meeting agendas and presentational materials
• Answers telephones and transfers them to the appropriate staff member/department
• File and retrieve organizational documents, records, and reports
• Provide support during event planning, including supplier participation, catering, and equipment/supplies needed for the event
• Other duties as assigned

What You'll Need

• 1+ years of customer service or administrative experience preferred
• High School or GED - Preferred

Knowledge, Skills & Abilities

• Customer service oriented and willingness to work with various team members, as well as work independently
• Ability to work in a fast-paced environment
• Energetic and proactive with strong ability to multi-task and meet multiple deadlines
• Excellent organizational skills required, including follow up skills and attention to detail
• Ability to maintain confidentiality
• General understanding of Microsoft Office and the Web with ability to quickly learn internal digital platforms

Physical Demands

• Sit: Must be able to remain in a stationary position - Constantly - at least 51%
• Walk: Must be able to move about inside/outside office or work location - Frequently - 21% to 50%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally - up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally - up to 20%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%

Weight and Force Demands

• Up to 10 pounds - Frequently - 21% to 50%
• Up to 25 pounds - Occasionally - up to 20%
• Up to 50 pounds - Occasionally - up to 20%

Working Environment

• Travels to offsite locations - Occasionally - up to 20%

Our Benefits Include

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities - We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.