Executive Assistant

About the role

Build your best future with the Johnson Controls team

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What You Will Do

Join Johnson Controls and contribute to our mission of creating a world that is safe, comfortable, and sustainable. As the Executive Assistant, you will play a critical role in enabling executive effectiveness and advancing key business priorities.

This highly visible role requires a proactive, resourceful professional with exceptional organizational skills and a proven track record supporting senior executives in complex, fast-paced environments. You will serve as a trusted partner to the VP, anticipating needs, managing competing priorities, and ensuring seamless execution of administrative and operational activities.

In this role, you will act as a key member of the leadership support structure, managing a wide range of responsibilities including executive communications, calendar and travel management, meeting coordination, and strategic project support.

How You Will Do It

Executive & Project Support

• Prepare high-quality presentations and materials (e.g., PowerPoint) for executive meetings, leadership reviews, and large-scale events
• Manage and prioritize multiple projects and deliverables aligned with business objectives
• Provide administrative support including budget tracking, reporting, and documentation
• Coordinate cross-functional initiatives and support execution of strategic priorities

Calendar, Travel & Event Management

• Manage complex executive calendars, ensuring alignment with strategic priorities and efficient use of time
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting
• Plan and execute internal and external meetings, events, and leadership sessions
• Collaborate with internal stakeholders and external partners to ensure seamless event coordination

Administrative & Operational Excellence

• Draft and edit correspondence, reports, presentations, and other business documents
• Maintain accurate records, files, and documentation in compliance with Johnson Controls policies
• Process invoices, expense reports, and other financial documentation in a timely and accurate manner
• Support meeting logistics, including agenda preparation, note-taking, and follow-up actions

Communication & Stakeholder Engagement

• Serve as a liaison between the VP and internal/external stakeholders
• Communicate effectively with executives, leaders, and cross-functional teams across the organization
• Maintain a high level of professionalism, discretion, and confidentiality in all interactions

What We Look For

Required

• Bachelor's degree with a minimum of 3 years of executive administrative support experience, or 10+ years of combined education and relevant experience
• Proven experience supporting senior executives in a complex, matrixed organization
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to create executive-level presentations
• Strong organizational, time management, and prioritization skills with attention to detail
• Exceptional verbal and written communication skills, with the ability to interact effectively at all levels of the organization
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment
• High level of professionalism and discretion

Preferred

• Experience supporting strategy, operations, or transformation teams
• Strong project coordination or project management skills
• Ability to anticipate needs, think critically, and solve problems independently
• Experience managing competing priorities in a fast-paced executive environment
• Proactive and anticipatory mindset
• Strong collaboration and relationship-building skills
• Adaptability and resilience

Hiring Salary Range

$78,600.00 - $118,000.00 USD Annual (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role.

However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates.

All hiring decisions are ultimately made by human reviewers.

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