Office Manager

About the role

Aalo is seeking a friendly, organized, and proactive Office Manager to serve as the face of our office and keep day-to-day operations running smoothly. This role is ideal for someone who enjoys creating a welcoming environment, juggling multiple tasks, and supporting a dynamic team. The Office Manager will be the first point of contact for visitors and employees, ensuring the front desk and overall office environment reflect Aalo's professionalism and hospitality.

What you'll do

Front Desk & Visitor Experience

• Greet all visitors, guests, and employees warmly and professionally at the front desk
• Address visitor needs promptly, directing them to the appropriate person or resource
• Maintain visitor sign-in/sign-out procedures and badge issuance, if applicable
• Answer, screen, and direct incoming phone calls
• Keep the reception and lobby areas clean, organized, and presentable at all times

Meal & Hospitality Coordination

• Arrange and order meals, snacks, and beverages for visitors, meetings, and office events
• Coordinate catering logistics, including setup and cleanup
• Maintain kitchen/break room supplies and ensure these areas are stocked and tidy
• Accommodate dietary restrictions and preferences when ordering meals

General Office Management

• Order and maintain office supplies, equipment, and inventory
• Serve as primary point of contact for building management, vendors, and service providers
• Coordinate office maintenance, repairs, and cleaning services
• Manage incoming and outgoing mail, packages, and deliveries
• Support new employee onboarding (workspace setup, supplies, welcome materials)
• Assist with scheduling and preparing conference rooms for meetings
• Help plan and execute company events, celebrations, and team gatherings
• Maintain office policies and procedures, suggesting improvements as needed
• Manage office-related budgets, expenses, and vendor invoices
• Provide general administrative support to leadership and staff as needed
• Ensure compliance with workplace safety and health standards

Qualifications

• High school diploma or GED required
• Prior experience in an office support, administrative, or customer service role preferred
• Excellent interpersonal and communication skills
• Strong organizational skills with the ability to multitask and prioritize
• Friendly, professional, and welcoming demeanor
• Proficiency with basic office software (email, scheduling tools, Microsoft Office or Google Workspace)
• Ability to problem-solve independently and take initiative
• Reliable, punctual, and detail-oriented

Physical Requirements

• Ability to sit, stand, and move around the office for extended periods
• Occasional lifting of office supplies or deliveries (up to 25 lbs)

Requirements

• Based in the United States
• Willing to work on-site in North Austin, TX

What We Offer

• Competitive salary based on experience
• Health, Dental, Vision Insurance
• Paid Time Off
• Corporate Gym Membership

Additional Information

• Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.
• Direct applicants only. No recruiters or staffing agencies, please.