Project Administrative Assistant

Responsibilities

• Provide day-to-day administrative support to leadership and project teams.
• Manage calendars, coordinate meetings, and assist with scheduling internal and external calls.
• Prepare meeting materials, agendas, notes, correspondence, and other business documents.
• Assist with travel arrangements, expense reporting, and related administrative activities.

• Coordinate internal communications and follow up on outstanding requests and action items.
• Assist project teams with organizing and maintaining project files, records, trackers, and other documentation.
• Prepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.

• Maintain tracking logs for project activities, documents, agreements, invoices, or other deliverables as needed.
• Support document routing, signature coordination, filing, and distribution.
• Assist with data entry and quality-control reviews to promote accurate and complete project records.
• Assist with invoice preparation, expense documentation, purchase requests, and other administrative components of project financial management.

• Support project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.
• Coordinate with internal accounting, procurement, and project teams as needed.
• Serve as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.
• Help coordinate team meetings, client meetings, training sessions, and other events.

Maintain professionalism and discretion when handling confidential or sensitive business information.

Pay and benefits

High school diploma or equivalent required; associate or bachelor's degree preferred. A minimum of 2 years of administrative, project coordination, or professional office experience preferred. Strong organizational skills with excellent attention to detail. Strong written and verbal communication skills. Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.

Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. SAP experience a plus! Ability to work independently while effectively collaborating with multiple project teams and stakeholders. Strong judgment, professionalism, discretion, and customer-service orientation. This position is not eligible for immigration sponsorship.

Preferred Experience Experience supporting consulting, engineering, utility, construction, real estate, land services, or other project-based organizations. Experience maintaining project documentation, trackers, invoices, contracts, or similar records. Familiarity with document management and project management systems. Experience supporting geographically dispersed teams and multiple concurrent projects.

Accepting applications on an ongoing basis. For the Project Administrative Assistant position, the anticipated hourly pay is $25-$40 (USD). Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range.

This role may be eligible for bonus pay subject to the sole discretion of ERM and its policies and procedures (casual and fixed term/flex force employees are not bonus eligible). We offer a comprehensive benefits package, including paid time off (vacation, sick, and floating holidays), parental leave, medical, dental, vision, life, disability, AD&D insurance, 401(k), and other applicable benefits to eligible employees.

Who We Are: As the largest global pure play sustainability consultancy, we partner with the world's leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients.

Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues.

We call this capability our "boots to boardroom" approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level. Please submit your resume and brief cover letter. ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location.

ERM is not responsible for any fees related to unsolicited resumes. Thank you for your interest in ERM! #LI-Hybrid #LI-RM1