Administrative Assistant

About the role

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About the role

Location: Downtown San Francisco (Hybrid - 4 days in office, Friday remote)

Company: FT Partners

Role Overview

We are seeking a polished, proactive, and highly organized Administrative Assistant to provide essential support to our Analysts, Associates, Vice Presidents, and Directors in our San Francisco office. This individual will play a central role in the day-to-day operations of the office - managing communications, coordinating logistics, and creating a seamless experience for both staff and guests. The ideal candidate is a self-starter who anticipates needs before they arise and takes pride in keeping a professional environment running at its best.

Key Responsibilities

• Provide comprehensive administrative support to senior team members, including calendar management, meeting scheduling, email correspondence, and travel coordination.
• Serve as the first point of contact for guests, ensuring a welcoming and professional experience.
• Oversee conference room scheduling and manage catering logistics for internal meetings and client events.
• Assist partners with personal tasks and errands as needed, exercising discretion and good judgment.
• Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies.
• Support document management functions, including scanning, copying, filing, and distribution of materials.
• Maintain the cleanliness and organization of shared office spaces to uphold a professional environment.

Qualifications

• 2-4 years of experience in an administrative support role, preferably within a professional services or financial services environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills, with the maturity and presence to interact confidently with senior executives and clients.
• Demonstrated ability to multitask, prioritize effectively, and thrive in a fast-paced, dynamic setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Access).
• Comfortable operating within a small, collaborative office environment.
• A proactive problem-solver who works well independently and as part of a team.
• Bachelor's degree preferred.
• U.S. work authorization required (the firm does not sponsor work visas).

What We're Looking For

• Communication: You communicate clearly and professionally - both in writing and in person - and are equally effective preparing materials and participating in meetings at all levels of the organization.
• Collaboration: You bring a team-first mindset, contribute to a positive office culture, and are comfortable working under pressure to meet tight deadlines.
• Integrity: You demonstrate sound judgment, a strong ethical compass, and a commitment to maintaining confidentiality in a sensitive business environment.
• Growth Mindset: You are eager to develop professionally, invest in your own growth, and contribute to the development of those around you.