Administrative Assistant

Summary

The main function of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities

*Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Key Skills: Solid Decision Making
• Sound Judgment
• Easy to work with
• Independent
• Self-directing
• Office Manager
• Assertive
• Flexible
• Resourceful
• Can go with the flow
• Handle multiple priorities
• Exercises Confidentiality
• Friendly
• Willing to help
• Greet people - ie friendly
• Not easily flustered
• Confident

Qualifications & Requirements

• Minimum of 2-5 years' experience in administrative or office position, including experience with office administrative procedures, use and operation of standard office equipment.
• Previous experience with variety of computer software applications in word processing, spreadsheets, database and presentation software (Word, Excel, and PowerPoint).
• Ability to communicate clearly and effectively in both verbal and written communication
• High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Excellent organizational skills
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to prioritize and handle multiple tasks simultaneously
• Basic math skills including addition, subtraction, multiplication, division, fractions and percentages
• Above average writing skills are preferred.
• Must handle inquiries, requests and present information in a professional manner.

Additional Information

All your information will be kept confidential according to EEO guidelines.