Administrative Assistant

About the role

• Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).
• The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.
• We are pleased that you are interested in exploring opportunities to join RFCUNY.
• Primary Location: CUNY INSTITUTE FOR STATE & LOCAL GOVERNANCE
• Bargaining Unit: No

Who we are looking for

We are growing CUNY ISLG's administrative department and are hiring an Administrative Assistant who will be responsible for providing a broad range of administrative and database support as needed. Reporting to the Administrative Associate, the Administrative Assistant will be responsible for the following activities:

• Welcome and direct all incoming telephone calls, visitors, mail, deliveries, and info box inquiries.
• Arrange conference calls as needed and manage our audio/visual equipment as needed.
• Maintain and update the Executive Director's calendar.
• Maintain and update the conference room calendars for the Institute's in-house meetings.
• Support hosted meetings with, setup, refreshments, cleanup, audio/visual equipment, and similar.
• Maintain relationships with supply vendors and other service personnel.
• Keep the reception area orderly and prepare the office when needed.
• Liaise with building management and vendors to resolve facilities and maintenance issues.
• Order routine office and kitchen supplies and refreshments; stock supply areas and maintain inventory.
• Schedule and support staff meetings, gatherings, and other staff events.
• Ensure that the office and common areas are clean, presentable, and appropriate for usage by staff and guests.
• Reconcile purchasing card expenses.
• Submit and track contracts via a contract manager system.
• Submit and track invoice payments via accounts payable system.
• Assist in the preparation of mailings and reports.
• Manage posting of occasional outgoing mail and packages.
• Provide backup assistance with basic information technology equipment.
• Assist in booking travel and preparation of travel expense reports.
• Other duties as assigned.

Additional information

This position is hybrid and based in New York City. CUNY ISLG staff work out of the Midtown office three days a week of their choosing and the remaining two days a week remotely.

We would love to hear from you if you have

• Three or more years of administrative experience.
• Computer literacy is required. Knowledge of Microsoft Office applications and other collaborative software is required.
• Exceptional communications skills, interpersonal skills, organizational skills, and sound judgement.
• Ability to prioritize, meet deadlines, and balance with attention to detail and high-level accuracy both individual and team responsibilities.
• Ability to maintain working relationships with staff, partner agencies, and all other internal and external workforces at all levels with professionalism.
• Experience in an office or customer service environment preferred.
• The ability to be flexible.
• Experience with WorkDay and ASANA (optional, but a plus).
• Personal experience relevant to the mission of the organization (optional, but a plus).
• Bachelor's degree required. Advanced degree preferred.

How to Apply

You will need to submit a cover letter describing your qualifications and interests and attach your resume. Applications received prior to November 13, 2026 will be considered for an interview.

Pay Range

Minimum - Maximum: $55,000 - $65,000