Administrative Assistant

About the role

We are seeking a detail-oriented and organized Administrative Assistant to join our team in Oakland Park, United States. In this role, you will provide essential administrative support to our organization, ensuring smooth day-to-day operations and enabling our team to focus on core business objectives. The ideal candidate will demonstrate strong organizational skills, professional communication abilities, and a commitment to supporting our workplace with efficiency and reliability.

• Manage calendars, schedule meetings, and coordinate appointments for multiple team members
• Prepare, format, and maintain professional documents, reports, and correspondence
• Handle incoming and outgoing communications via email, phone, and mail
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information
• Perform data entry tasks with accuracy and attention to detail
• Coordinate meeting logistics, including room reservations, materials preparation, and attendee communication
• Monitor and manage office supply inventory, placing orders as needed
• Greet visitors and direct them appropriately while maintaining a professional office environment
• Arrange travel accommodations and prepare travel itineraries for staff members
• Support administrative projects and special initiatives as assigned
• Maintain confidentiality and handle sensitive information with professionalism
• Assist with general office operations and problem-solving to support organizational efficiency

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Demonstrated organizational and time management skills with the ability to prioritize multiple tasks
• Strong written and verbal communication skills with professional presentation abilities
• Excellent attention to detail and accuracy in all work performed
• Proven ability to multitask and manage competing priorities in a fast-paced environment
• Customer service orientation with a supportive and collaborative approach
• Experience with scheduling software and calendar management systems
• Familiarity with database management and record-keeping practices
• 1-3 years of experience in an administrative, office support, or similar role

Preferred experience with project coordination or bookkeeping fundamentals

• Ability to maintain confidentiality and handle sensitive information professionally
• Flexibility and willingness to adapt to changing organizational needs

Additional Information: Work Environment & Physical Demands

• Occasionally use of ladders and lifts, some climbing required.
• Position requires walking and standing most of the time.
• Occasional kneeling and stooping.
• Some lifting required less than 50lbs.

Benefits

• Medical, Dental, and Vision Insurance
• Employer Matching 401K
• Paid Vacation Time
• Paid Holidays
• Annual Discretionary Bonus

All your information will be kept confidential according to EEO guidelines.