Administrative Assistant

Job Purpose

• Ensuring smooth administrative support for the office
• Dealing with suppliers to provide the administrative support.
• Implementing other administrative tasks as needed and upon request.

Responsibilities

• Purchase office supplies, stationery, laptop, landline…
• Provide administrative assistance to staff and management.
• Work with HR Manager to organize staff activities.
• Coordinate travel and lodging accommodation for staff, management and visitors.
• Coordinate the services of visa and resident cards for expatriates and foreign visitors.
• Liaise with the building management to maintain good office services (air conditioning, power, hygiene, safety, etc.)
• Make sure that offices are in good conditions (air-conditioning, electricity, drinks, telephone, meeting rooms, office furniture and stationery, etc.); negotiate with suppliers to be provided best services with cost effectiveness.
• Maintain and update contact lists.
• Manage and preserve Company Stamp: ensure that documents are signed and stamped appropriately.
• Supervise tea ladies as well as hygiene and maintenance services.
• Coordinate the repair and maintenance of office equipment.
• Follow up office administration contracts.
• Assist in other administrative support as requested by superiors.
• Advise the management on changes or solutions to improve the office management when necessary.

Knowledge, Skills and Experience

• Good command of communication skills, both spoken and writing in English.
• Good command of general administration and office protocol
• Good organization skills
• Strong communication and interpersonal skills
• Good sense of responsibility and teamwork
• Carefulness at work
• Open-minded and strong service mindset
• Ability to work independently with little guidance from HR Manager.

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don't meet every single requirement? Apply anyway.

• At TD SYNNEX, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion.
• If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply.
• You may be exactly the person we're looking for!