Catering Sales Administrative Assistant

About the role

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant for the Moscone Center. Responsible for providing excellent support services to the Catering Operations Department.

Other responsibilities include ensuring efficient office operations, maintaining organized records, and processing paperwork relative to packers, delivery receipts, tip sheets, etc. To be successful in this role, you’ll need administrative skills and experience in a fast-paced office environment. Ultimately, you will help support our team to ensure events run smoothly.

Essentiall Duties

Process all paperwork necessary to the Operations Department

• Review BEO distributions with Operations Directors
• Create Packets under Operations Directors supervision
• Organize DRs for Operations Managers
• Return DRs to Sales Department

Turn in Tip Sheets relevant to services rendered, under Operations Directors’ supervision

• Transmit special menus as needed in conjunction with BEOs
• Keep track of when paperwork is due as per the CBA
• Maintain open communications with all other departments

• Other related duties as pertains to paperwork for the Operations Department
• Adhere to all Legends Global policies and procedures

Supervisory Responsibilities

None

Qualifications

EDUCATION AND/OR EXPERIENCE: Minimum one year experience in a fast paced office environment

Skills and Abilities

Ability to work all shifts including nights, weekends and holidays, as needed

• Good written and verbal communication skills
• Ability to read and interpret documents
• Ability to calculate amounts
• Ability to execute instructions, in written and/or oral form

Ability to deal with problems involving several concrete variables in standardized situations

Computer Skills

Proficiency with Microsoft Office including: Word, Excel, Outlook, PowerPoint

Other Qualifications

• Strong verbal and written communication skills
• Ability to multi-task
• Hourly Range: $25-$30/hour

Physical Demands

While performing the duties of this job, the employee is required to move around the facility, and from building to building.