Executive Assistant

About the role

Crane Aerospace and Electronics has an exciting opportunity for an Executive Assistant at our Elyria, OH location.

Job Summary

The Executive Assistant to the Vice President of Quality performs administrative and office support activities for one or more executives in Aerospace & Electronics. This role requires a high level of professionalism, discretion, and organizational skills to support the executive team effectively.

Essential Functions

• Proactively manage Outlook calendar, regularly perform schedule maintenance, and resolve scheduling conflicts.
• Schedule and coordinate internal and external meetings, including virtual and hybrid formats.
• Manage incoming and outgoing mail, package delivery, and correspondence.
• Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness.
• Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting.
• Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint).
• Partner with management to foster a collaborative working environment, promote leadership, and exercise sound judgment and professionalism.
• Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform any other tasks assigned by the supervisor or management.

Eligibility Requirement

• This position may require access to Controlled Data or Information.
• Where the position requires such access only US Persons will be considered.
• As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR).

Non-Essential Functions

• Identify opportunities to improve and streamline the quality and efficiency of administrative processes.
• Aid management in the implementation of organizational changes and initiatives.
• Support event planning and coordination for site-level activities, including employee engagement events and executive visits.

Minimum Qualifications

• Experience: Five (5) or more years of experience supporting an executive level position(s)
• Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)
• Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals
• Education/Certification: Two-year degree or equivalent

Preferred Qualification s

• Executive or senior level administrative /project management experience in a business environment

Working Condition s

• Standard office environment
• Work requires substantial visual concentration on detail
• Working conditions are normal for a manufacturing environment
• Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
• May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes
• Flexible and willing to work overtime outside of typical office hours if necessary

• Standing: 5% *percentage is approximate and may vary depending on work task
• Sitting: 95% *percentage is approximate and may vary depending on work task

• Lifting (in pounds): up to 25 pounds
• Pushing (in pounds): up to 25 pounds
• Mental/Visual: use of computer and basic office equipment
• Workspace: cubicle/desk

Benefits

• Health care, dental, vision, life and disability insurance starting the first day of the month
• Time Off: 15 days of paid time off that start accruing your first day at Crane and 12 paid holidays per year.
• 401k Retirement Plan: 401k plan with company match
• Education Reimbursement: eligible after 6 months of employment

• We are committed to operational excellence and world class processes.
• We employ Lean manufacturing techniques to optimize manufacturing efficiency and accuracy on all product lines.
• Our products are known for their technical strength, proven reliability and overall value.

This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.