Executive Assistant

About the Role

We are seeking a confident, self-starter Executive Assistant who is highly organized, proactive, and thrives in a fast-paced, multi-tasking environment. In this role, you'll provide critical, high-trust support to our CEO - managing complex priorities with precision, protecting his time, and serving as a key point of contact between leadership and the wider team. We're looking for someone who is quick-thinking, discreet, and energized by keeping a busy executive a step ahead.

What You'll Do

• Manage the CEO's calendar - scheduling meetings, appointments, and travel with accuracy and foresight to maximize productivity.
• Own inbox and email management - triaging messages, drafting correspondence, and ensuring nothing slips through the cracks on follow-up.
• Act as a resourceful gatekeeper, using friendly, persuasive communication to protect the CEO's time and create win-win access for the team.
• Prepare the CEO for each day - briefing him on schedule, priorities, and outstanding to-dos, and assembling materials and pre-reads for meetings.
• Coordinate detailed travel itineraries and manage related logistics and expenses with discipline and accuracy.
• Prepare corporate documents and correspondence with a high degree of discretion and confidentiality.
• Track action items and follow-ups to completion, anticipating needs before they become urgent.
• Organize and execute special projects, keeping a dutiful focus on deadlines and quality.
• Build and maintain cross-departmental relationships that support leadership and company

Qualifications

• Independent and confident, with the ability to handle responsibilities autonomously and exercise sound judgment.
• Proven experience as an Executive Assistant or in high-level administrative support.
• Bachelor's degree in Business Administration or a related field (preferred).
• Excellent time management, adaptability, and prioritization skills.
• Accurate and precise verbal and written communication skills.
• Strong organizational skills to manage multiple competing priorities.
• Self-disciplined and able to maintain strict confidentiality with personal and business information.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Preferred Skills

• Experience managing executive schedules in a corporate environment.
• Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).
• Comfort leveraging technology and AI tools to streamline scheduling, communication, and daily workflows.
• Optimistic and friendly demeanor when managing stakeholder communications.

Benefits

• Best in-class work culture
• 100% employer-paid health, dental, and vision insurance
• Life and disability insurance
• Company phone and vehicle allowance
• Paid time off
• 401(k) retirement savings program
• Weekly pay cycle
• Paid training, certifications, and career development

Our Core Values guide everything we do

• Can-Do Attitude
• Ownership Mentality
• Responsiveness
• Spirit of Excellence

If you're looking for a place where you can do meaningful work, be part of a strong team, and grow your career - we'd like to meet you. At Foresight, we're building more than just structures. We're building something that lasts.