Executive Assistant

Essential Duties

• Support and assists 3 executive level staff members, in a fast-paced environment, by providing a broad range of administrative support, as well as working with and providing back-up support to other administrative resources across the Company
• Maintain and regularly update HR organizational charts, leadership team structures, and talent planning materials, ensuring accuracy and timely distribution for executive and board-level reviews. Updates and guidance to be provided by CHRO and HR leadership team.
• Prepare, consolidate, and distribute recurring HR reports, dashboards, presentations, and workforce-related metrics for the CHRO, HR Leadership Team, and senior executives. These reports are already designed by HR leadership and generally this requires report consolidation and pulling reports from existing data sets.
• Coordinate and manage HR Leadership Team meetings, HR staff meetings, and strategic planning sessions, including agenda development, meeting logistics, materials preparation, action item tracking, and follow-up.
• Owns calendar management by planning and scheduling meetings, conferences, teleconferences, travel, and reservations for various activities and events, including catering
• Prepare, review and submit expense reports, following Company policies and procedures
• Develops and maintains good relationships with members of the executive team and other internal staff, seeks to understand and anticipate needs to maximize efficiency of the leaders
• Prepares, organizes and maintains information electronically and hard copy as needed, examples include documents and contracts, vendor information and payments, and internal and external correspondence
• Prepares professional-quality presentations and reports for internal and external audiences, including the company's executive leadership team
• Prepares outgoing correspondence such as mail, e-mail, memos, letters and faxes
• Implements and maintains filing systems; electronic and hard copy if needed
• Manages special projects as needed and other duties as assigned

Skills, Knowledge, Experience Abilities

• Minimum of 5 years of administrative support experience, preferably with 2-3 years providing administrative support to senior level and/or C-suite executives
• Experience providing administrative support in a publicly traded company preferred
• BA/BS, or equivalent education, highly desired
• Must possess high level of computer literacy, including strong Microsoft Office (Outlook, Word, Excel, PowerPoint, One Drive/SharePoint, Teams, etc.) skills
• Experience with web-based systems such as Concur, or related T&E system, for business travel & expense is strongly desired
• Experience with expense report management for self and others. Must be comfortable with numerical/analytical work
• Experience with project management and accounting tools preferred (Asasa, Tungsten, JDE, etc.)

Traits and Competencies

• Proactively and readily assumes responsibility to carry out assignments in a proficient and professional manner and ensures follow-through and follow-up
• Ability to manage multiple assignments and projects simultaneously and independently, as well as working collaboratively with others
• Must possess excellent communication skills, both oral and written, and have excellent telephone, video conference and interpersonal skills
• Ability to maintain confidential and highly sensitive information and exercise discretion in dealing with others
• Must be detail oriented, organized, have excellent time-management skills and be customer service focused
• Exhibits strong work ethic, takes initiative and can 'read the room' and adjust to the needs of the customer
• Eager to learn new skills, chip in and assist where needed, while recognizing and balancing priorities

Other Compensation & Benefits

Mueller offers an excellent salary and benefits package. Current benefit offerings include medical, dental, and vision insurance, 401k plan with 5% Company match, Employee Stock Purchase Plan (ESPP), short-term and long-term disability benefits, vacation, 100% paid parental leave, tuition reimbursement program, student debt retirement matching, well-being program, Employee Assistance Program (EAP), company-provided life insurance, supplemental insurance at group rates, and more.