Project Administrative Coordinator, Construction, Vernon, TX - Data Center

Key Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Required Skills and Experience

• Experience in an administrative coordinator, office assistant, or project support role.
• Working proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
• Strong organization, accuracy, follow through, and professional communication.
• Ability to manage multiple daily requests and meet deadlines with limited supervision.
• Ability to work onsite in Vernon, Texas, every workday.

Preferred Qualifications

• Administrative experience in construction, engineering, industrial projects, or another fast paced project environment.
• Familiarity with project documentation, shared drives, document management tools, or meeting coordination.

Education

High school diploma or equivalent required. Additional education or relevant training is a plus.