Administrative Assistant

The purpose of your role as an Administrative Assistant

• The Administrative Assistant provides broad administrative support to office and field staff.
• They will support managers and employees through a variety of tasks related to organization and communication.
• They will be responsible for confidential and time sensitive material and will assist with purchasing and general administrative tasks.

Administrative

• Receive purchase order requests from field employees, send them to proper departments to be filled, and log/track on spreadsheet
• Order and dispense office supplies
• Process and verify new hire paperwork including I-9's, W-4's, and policy acknowledgement. Ensure completion of all paperwork and forward to the Human Capital Department
• Maintain vehicle list, tracking expirations, leases, etc.
• Notary Public preferred
• Track and monitor LEED goals
• Coordinate employee onboarding with General Contractor
• Compile and distribute weekly reports
• Filing paperwork and oversee miscellaneous document control
• Track and maintain rental equipment log
• Other tasks assigned as needed

Subcontract Compliance

• Manage OCIP - ensure proper paperwork is completed
• Update and maintain Subcontractor Insurance Certificates for all Subcontractors, ensuring all subcontractors have insurance in accordance with company policy prior to starting work. Maintain insurance database, tracking policy renewals

What we're looking for in you

• High school diploma/equivalent required; Associate's degree preferred
• Strong knowledge of Excel, Microsoft Outlook and Word
• 2+ years of experience in an administrative/clerical role
• 2+ years of writing business level correspondence
• Experience in the construction industry preferred
• Ability to adapt quickly, learn new tasks independently, and take initiative
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Pay Range

$21.37 - $32.05

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.